Withdrawal Policy
Withdrawal from a class is defined as the formal cancellation of your enrollment in the class. Withdrawals completed prior to the start date of the quarter are not recorded on your permanent record/transcript. A "W" will be annotated on your permanent record/transcript once the quarter begins and attendance has posted. A grade of "WF" will be applied to the transcript/permanent record if withdrawal takes place after Last Day to Drop without Academic Penalty.
Process for Withdrawing from a course(s)
If a new or continuing student requests to withdraw from a course(s), the following procedures must be followed for ALL students:
- The student must submit a "Withdrawal Request" via Self-Service in iCampus.
- The student will login to iCampus; under the “Assignments & Academic Support ” menu select “Help Tickets ” option. To submit a withdrawal request, select the Category, Type, Detail, and Withdrawal Reason. Select the term from which you are requesting to be withdrawn. Complete the withdrawal request by adding the course(s) to be withdrawn from in the Problem Summary area and provide any additional information in the Problem Details box. Then save and submit the request.
- Students will receive an automated response to reflect that the request has been received. Please be advised, this request DOES NOT withdraw students from courses or program. Students must contact their home campus to discuss potential financial and academic ramifications due to the decision to withdraw.
- The student is encouraged to receive both financial and academic counseling prior to completing the request for withdrawal because it is important for students to fully understand the academic and financial consequences of a decision to withdraw.
- For students receiving financial aid, the University may be required to return funds to the federal financial aid programs when a student fully withdraws from the University (withdraws from all classes). If the amount returned on the student’s behalf is greater than the amount he/she would receive under the University’s refund policies, the student will be billed by the University for the difference. More information can be found at http://www.strayer.edu under "Tuition & Financial Aid."
- For students receiving military tuition assistance (TA), the University may be required to return funds to the appropriate Service when a student fully withdraws from the University (withdraws from all classes). Strayer will work with the student to identify solutions that will not result in a student debt for the portion of TA that is returned to the Service.
Administrative Withdrawal from Course(s)
A student in a full quarter course that is absent four consecutive classes will be administratively withdrawn from the class, regardless of whether the student has submitted a Withdrawal Request. Students in a mini-session absent for two consecutive classes will also be administratively withdrawn from class, regardless of whether the student has submitted a Withdrawal Request.
Process for Rescinding a Withdrawal Request
In the event a student chooses to discontinue the withdrawal process, the student is required to submit a statement and include the following:
Please accept this as my official request to rescind my previous submission of a withdrawal request from my course(s) during the <<insert academic quarter>>. As of this date, it remains my intent to remain in academic attendance through the end of the payment period or period of enrollment of <<insert academic quarter>>.
- The statement can be submitted by the student in person, electronically or fax.
Satisfactory Academic Progress (SAP)
Satisfactory Academic Progress Standards: A student must make successful progress toward the completion of his/her program of study in order to continue receiving federal financial aid. The University has set standards in the areas of grade point average and cumulative credits earned within an established time frame as a measure of satisfactory progress for financial aid.
- Grade Point Average – The table below provides an explanation of the grade point average standard and the timing of the student’s SAP calculation.
| Career Level |
Cumulative GPA |
Timing of Calculation |
| Undergraduate |
2.000 |
Calculated after each term |
| Graduate |
3.000 |
Calculated after each term |
| JWMI |
2.500 |
Calculated after each term |
- Pace of Completion – The pace of completion (“pace”) measures the rate of progress toward the degree, based on how many credits were successfully completed out of all credits attempted at a given career level. A successful attempt is defined as a course in which a passing grade is earned, as defined in the University catalog under “Degree Conferral Requirements”. All other grades earned are unsuccessful attempts. Please note that all credits attempted at a given career level (i.e., undergraduate or graduate) are included in the calculation, even if the attempted credit/course was not funded by federal student aid.
| Grades |
Status Details |
| Incomplete Grades |
Incomplete grades are not included in either the GPA or the pace of completion standards. Upon receipt of an incomplete grade, students must sign a completion agreement with the Professor for the course and will have one quarter to complete the coursework. If the coursework is completed, then the student receives the grade earned. If the coursework is not completed the “I” becomes an administrative “F” (“F*”). The “F*” grade then becomes permanent as described in the Strayer University Catalog under “Policies and Procedures – Incomplete Grade Policy.” |
| Repeated Grades |
For repeated grades, the student’s higher grade earned in the repeated course is included in the calculation of the grade point standard. All courses attempted are included in calculation of the pace of completion standard. Students may repeat a course a limited number of times, as described in the Strayer University Catalog under “Policies and Procedures – Repeating Courses.” |
| 090 Courses |
Remedial courses such as 090 courses are not included in the calculation of either standard. Remedial courses are assessed separately, using the standards and requirements described in the Strayed University Catalog under “Policies and Procedures – Developmental Education Requirements.” |
| Failing Grades |
Grades of “F” and “F*” are included in the calculation of both standards. |
| Withdrawals |
A “WF” is included in both standards. A “WP” is included in the pace standard but it is not included in the grade point standard. A “W” is not included in the calculation of either standard. The standards and requirements for the treatment of Withdrawals are described in the Strayer University Catalog under “Policies and Procedures – Withdrawals.” |
| “X”, “IP”, and “NS” Grades |
Explanations on a transcript such as “X” for audited courses, “IP” for courses in which a grade is not posted are not included in the calculation of the grade point standard. Explanations on a transcript such as “X” for audited courses and “IP” for courses in which a grade is not posted may be included in the calculation of the pace standard depending on the withdrawal date. Grades of “NS” for courses in which a student never attends are not included in either standard. |
| Undergraduate Prerequisites for Graduate Coursework |
Undergraduate coursework required for a Graduate course is not factored into either standard. Such undergraduate coursework is assessed separately, using the standards and requirements described in the Strayer University Catalog under “Admission Classifications-Graduate.” |
Responsible Student Borrowing
Student loans can be a useful tool for financing your educational goals; however, as a student, you should borrow responsibly – the money you receive now to pay for school must be repaid to the Department. Here are some great tools to assist you in managing your finances including your loans and prepare you for a successful future.
USAFunds ® Life Skills - As a Strayer student, you now have access to USA Funds® Life Skills®, a free online learning program that offers you advice for managing your time and money wisely while in school and after graduation. The curriculum covers topics ranging from finding resources to pay for college to living on a budget to managing debt to maximizing your savings. USA Funds® Life Skills®, a free online learning program that offers advice for managing time and money wisely while in school and after graduation, can be downloaded at the USA Funds Life Skills Student Guide for account setup information. Then visit www.lifeskills.org to access the online financial literacy training. Life Skills is a program provided by USA Funds, which is not affiliated with Strayer University. Any information provided by you to USA Funds through your use of the site will be subject to the terms of the USA Funds Life Skills website.
Financial Aid (FA) TV – As a Strayer student you also have access to the University’s Financial Aid (FA) TV service. You can use this free service to find short video answers to your questions about paying for college; you can search by topic and/or playlist with the videos available to you 24 hours a day.
National Student Loan Data Systems (NSLDS ) - You can monitor your federal student loans by visiting the NSLDS website or by calling 1-800-4FED-AID.