Institutional Refund Policy - Withdrawal

Withdrawing from a course within the publicized add/drop refund period

Students who wish to withdraw from a registered course and receive a tuition/fees adjustment must initiate the necessary process with their academic advisor. In some cases, financial aid that has been awarded or disbursed to the student may require adjustment.

Withdrawing from a course after the publicized deadline for a refund

Students who wish to withdraw from a scheduled course after the publicized add/drop period must complete the necessary process with their academic advisor. In some cases, financial aid that has been awarded or disbursed to the student may require adjustment.

Withdrawal from College

Official Withdrawals

Students who wish to withdraw from the College must contact their academic advisor or the Registrar's Office.

When students officially withdraw from the College or stop attending all of their classes during the early weeks of the semester, they may be eligible to be assessed only a percentage of costs assessed for the semester; they may also be eligible to retain a percentage of their federal, state and institutional financial aid to assist them with the payment of their costs due to the College.

Students must officially withdraw by using the appropriate forms and completing the withdrawal process. When students complete the official withdrawal process, the date on which the withdrawal form is received is used to determine the percentage of tuition and other account charges the College will assess. Students who wish to withdraw from the College should contact their advisor or the Registrar’s Office and complete the official withdrawal process.

College Initiated Withdrawals

The College reserves the right to administratively withdraw a student for reasons such as non-payment, disciplinary, academic, or other extenuating circumstances.

Unofficial Withdrawals

When it is not possible for students to complete the official withdrawal process or they stop attending their classes without providing notice, the College will determine their withdrawal date once the College becomes aware that a student is no longer attending classes.

The Official withdrawal date will be determined in one of the following ways:

• The date the student began the process or official notified the College of intent to withdraw; or
• The midpoint of the semester for a student who leaves without notifying the College; or
• The student’s last date of an academic related activity

The following account charges are eligible for proration ("COSTS ELIGIBLE FOR PRORATION"):

• Tuition
• IT fee
• Program fees
• Online per hour fee
• Housing charge (prorated per day until the 100% class proration date (Full Term))
• Meal plan (Prorated per meal until the 100% class proration date (Full Term))

The following account charges are not eligible for proration and are assessed at 100%:

• Course fees
• Disciplinary fines
• New student fee
• Housing fines
• Books purchased in the online Bookstore
• Library fines
• Supplies purchased in the Saints Stop
• Clinical makeup fees
• Laptop rental/purchase through the College
• Challenge exam fees
• Parking fines
• Transcript fees

Proration Dates

Students who had added non-mandatory meal plan dollars to their account will receive a refund of the balance on their account. This applies only to non-mandatory meal plan dollars.

The FAO performs a calculation of return of Title IV funds that is separate from the College refund calculation. That policy is in the Financial Aid Office section of the College Catalog.

If an amount owed is still owed after the proration calculation, the payment must be received or repayment arrangements must be made within 30 days of notification of the withdrawal date or the student's account will be considered delinquent.