17.11.3 Expense Reports and Reimbursement

A Purchase Order for reimbursable expenses must be approved via policy guidelines prior to employee purchasing. Expenses must be recorded on an Expense Report to which all receipts are attached. The Expense Report must be approved by the supervising administrator prior to submission to Accounts Payable for reimbursement. Reimbursement requests must be submitted within 30 calendar days from the date expenses were incurred . Timely reimbursement is essential for budget tracking, accounts management, and efficient fiscal control. Requests for Expense Reimbursement received after the 30-day deadline may be denied based on budgetary constraints.