Academic Standing
Good Academic Standing
To be considered in Good Academic Standing, a student must meet the following:
- Maintain a minimum cumulative GPA of a 3.0.
- Regularly enrolled in a master’s, doctoral, or professional program as per the continuous enrollment policy.
- Adhere to the Academic Integrity Policy and the Student Code of Conduct.
Academic Warning
As per policy, to fulfill degree requirements students must maintain a 3.0 cumulative grade point average. Students may be placed on Academic Warning based on the following:
- Students who do not maintain a cumulative grade point average of a 3.0 or better.
- Student earned a “C” grade.
Students who receive an Academic Warning may need to retake courses at the recommendation of the Program Director to raise their GPA. In such cases where courses are repeated, the higher grade is used to compute the GPA; however, both grades will appear on the transcript. No more than two courses may be repeated, and no course may be repeated more than once.
If a student does not raise their grade point average to a 3.0 within one full academic year, per the program director or the Director of Graduate Studies, the student may be academically dismissed.
Academic Dismissal
A student will be dismissed from a program if any of the following occurs:
Master’s Students
- A master's student will be dismissed from the program if a grade of “C” is received in more than two courses regardless of the cumulative GPA, or if a grade of "F"’ is received in one course. An “F” grade indicates failure in a course or a withdrawal from a course without following proper procedures.
- Determination of academic dishonesty, in any of its forms, may be grounds for dismissal from the program. (See Academic Integrity Policy)
- Students dismissed from any program must wait at least one full 16-week semester [or two consecutive 8-week semesters] before they are eligible for re-admission to a graduate program.
Doctoral Students
- It is the responsibility of doctoral students to be familiar with the requirements of their doctoral program, including the grounds for academic dismissal. In general, a doctoral student will be dismissed from a program if a grade of “C” is earned in more than one course, or an "F" in one course. (An “F” grade indicates failure in a course or a withdrawal from a course without following proper procedures.) However, some programs apply other criteria.
- Determination of academic dishonesty, in any of its forms, may be grounds for dismissal from the program. (See Academic Integrity Policy)
Impact of Dismissal
- Registration: If you have registered for a future term, please be advised that your registration has been cancelled. You will receive a refund for any fees you have paid. You are not eligible for future registration unless you are readmitted to the program.
- Financial Aid: If you are receiving financial assistance or have applied for financial aid, your eligibility for most financial aid programs may be in jeopardy. Contact the Office of Financial Assistance at (210) 829-6008.
- Campus Housing: If you have a residence hall contract, contact Residence Life at (210) 829-6034.
Visa Status: If you are an international student, withdrawal from a degree program can have consequences regarding visa status. Contact the International Student and Scholar Services at (210) 805-5705.
- Research Projects: If you are conducting research with the university, contact the Office of Research and Sponsored Projects Operations at (210) 805-3565.
Dismissal and Re-Entry Process
Students who have been academically dismissed are not allowed to re-enroll at the university for the length of one full 16-week semester or two consecutive 8-week semesters. Exceptions to this policy are granted only in special circumstances through your program’s appeal process. If you wish to appeal, contact your academic advisor or the program director.
To re-enter the program after the waiting period of one 16-week semester or two consecutive 8-week semesters, you must submit the Readmission Application, in which you should be prepared to provide evidence that you are likely to be successful in an academic program if re-admitted.
Related Form
Readmission