Student Principles

Individual responsibility is the foundation of the Simmons community. The student’s enrollment at Simmons University carries with it the expectation that one will abide by the Student Code of Conduct, the Academic Integrity Policy, and the Honor Code of Responsibility:

• Each member of the Simmons community is responsible for maintaining a high level of integrity, honesty, and trust within the community.
• Each student is responsible for work of the student’s own creation and for not representing as their own work that which is not theirs.
• Conduct in keeping with the policies outlined in the Student Handbook and all other official publications is expected of each member of the Simmons community.

The Honor Code of Responsibility is shared by the entire Simmons community. It implies that each segment has obligations based upon its specific function within the University.
Simmons University reserves the right to require the withdrawal of any student who does not maintain acceptable academic standing or modes of behavior as outlined in the Student Code of Conduct and other official publications.

Enrollment in a course implies an agreement between instructor and student. The instructor is obliged to teach, to evaluate student work, and to be available for conferences during designated office hours; the student is obliged to complete all work by the assigned deadlines, to attend all classes, and to devote sufficient out-of-class time to course material. Three hours spent out of class in preparation for every hour in class is a reasonable expectation. Attendance and punctuality are expected at all classes. While there are no established University-wide penalties for absences, the instructor may take attendance into account when evaluating the student’s performance in the course. In accordance with Massachusetts state law, no student will be penalized for absence due to religious observances.

Educational Record Privacy Policy

The University's practice in regard to student record-keeping is based on the provisions of the Family Educational Rights and Privacy Act (FERPA) of 1974 and is intended to be a safeguard against the unauthorized release of information. This act applies to all enrolled students, former students, and alumni. It does not apply to applicants seeking admission into an institution.

Under the provisions of the act, it is the right of the student to view their official educational records. Educational records are defined as records regarding a student that are maintained by an educational institution. Such records are kept in the Office of the Dean for Student Life, the Office of the Registrar, faculty advisors' offices, and the Center for Student Support. Not included in this category of records are the following:

• Records containing confidential information written before January 1, 1975
• Financial Records submitted to the University by the parents of a student
• Medical and counseling records
• Records containing information on more than one student
• Private records intended for use of an individual 
• Law enforcement records
• Student employment records
• Records to which a student has waived her right of access as required by a judicial order or a lawful subpoena 

In order to view their record, a student must make a request in writing to the appropriate office. The office has 45 days in which to fulfill the request. If requested, copies of a student's record are available to the student for a slight charge to cover the cost of duplicating. Any information in a student's record found to be "inaccurate, misleading, or [that] violates the privacy or other rights of the student" may be challenged by the student. Only the accuracy of the information may be challenged. For example, a grade received may not be questioned, only the accuracy of its recording. In order to contest the information in their record, the student must submit a written statement to the person responsible for the content of the record and request that they receive a written response. If no written response is forthcoming or if an unsatisfactory response is received by a student, they may appeal to the chairperson or appropriate supervisory person. In the event that no resolution is made, it is the student's right to request a hearing, to be presided over by the Dean for Student Life or a designee.

The University has the right to publish a directory listing all enrolled students and containing the following information:

• Student's name
• Address
• Telephone number
• Place and date or birth
• Concentration
• Digital photo
• Year of graduation and dates of attendance
• Awards and degrees received
• Membership in organizations
• Educational institution most recently attended

A student who wishes to be omitted from the directory must so indicate by writing to the Office of the Registrar.

A student's record is not accessible to anyone outside the University without written authorization from the student. Exceptions to this regulation are as follows:

• Officials at an institution where the student is applying for admission
• Officials disbursing financial aid
• Parents of a dependent student (for tax purposes)
• Accrediting and educational testing organizations
• Federal officials
• Officials complying with a judicial order
• Appropriate officials in the event of an emergency (only if necessary to safeguard the health or well-being of the student or other individuals)
• The alleged victim of a crime of violence may receive results of any disciplinary proceedings conducted by the University against the alleged perpetrator of that crime in reference to that crime. Student records are available to the above with the stipulation that this information is only for the use of the above unless written consent is secured from the student.

Student records may not be distributed to other parties. It is the responsibility of each office maintaining records to keep a log that verifies the name and date of each person who has viewed the record and for what reason. Students have the right to see this log.

Further questions about FERPA should be directed to the Offices of the Dean for Student Life or Registrar.

Equal Access Policy

All students are given equal access to the University’s programs and resources. As permitted by state and federal law, admission to the University’s undergraduate baccalaureate program is reserved for individuals who identify as women. Simmons is committed to admitting qualified students of any race, color, age, religion, sexual orientation, gender identity, and national and ethnic origin, regardless of disability, to all the programs and activities generally made available to students, including scholarship and loan programs, athletic programs, and other University- administered social, educational, and recreational programs, and student services. Simmons University’s graduate schools and programs are open to all individuals. 

The Simmons Commitment to Diversity, Equity, and Inclusion

The Simmons Commitment to Diversity, Equity and Inclusion was developed with input from the Diversity, Equity and Inclusion Action Council, supported by the University leadership, and unanimously affirmed by our Board of Trustees.

Simmons is committed to inclusive excellence in all aspects of an individual’s community experience. Our values, vision and mission mandate that we strive to create an environment that is free from bias, prejudice, discrimination and hurtful/hateful acts that can prevent each member from thriving in the Simmons community.

Our Diversity & Inclusion Mission

We seek to extend to the entire Simmons University community opportunities for learning, growth, success, and meaningful participation and to build a welcoming, diverse, and inclusive culture for our community. To that end, we will engage in ongoing work to combat racism, bias, and all forms of individual and institutional oppression.

We believe diversity is necessary in all aspects of an educational and residential environment to ensure inclusive excellence. As an academic community, rich with varied life experiences, perspectives, and values, we are uniquely positioned to facilitate the ongoing engagement and intellectual dialogue that honors the inherent and unique characteristics of each member of our community. This includes, but is not limited to, interrogating socially constructed concepts and addressing issues of power, phobia, isms, or any other detractors to building and sustaining an equitable community.

Simmons will affirm diversity and inclusion by moving beyond tolerance and civility to a respect and appreciation that recognizes the social positioning of underrepresented and marginalized segments of the population.

Simmons values academic excellence, intellectual freedom, critical thinking, leadership, innovation, respect for the dignity of all individuals, and continuous improvement. We adhere to policies and practices that promote and support diversity and inclusion.

We prepare students to be well informed, open- minded, and sensitive to the values and diversity of others. We strive to foster an atmosphere where students can become actively engaged leader in a changing, diverse society. We promote this goal through proactive and continual exchange of ideas among students, faculty and the general university community.

To ensure that these goals are attained, Simmons University commits to the following principles.

• We recognize, respect and honor the inherent individuality of all. We strive to ensure that all decisions concerning the educational progress of students are based on considerations appropriate to an academic institution and not on factors such as race, color, gender, gender identity and expression, sexual orientation, religion, age, national origin, ancestry, disability, or veteran status.
• All students are given equal access to the University’s programs and resources. Admission to the University’s undergraduate baccalaureate program considers people who self identify as women. The University is committed to admitting qualified students of any race, color, gender, gender identity and expression, sexual orientation, religion, age, national origin, ancestry, disability, or veteran status to all programs and activities made generally available to students at the University, including scholarship and loan programs, athletic programs, and other University-administered student services, and social, educational and recreational programs.
• We subscribe to the policies set forth in Section 504 of the Federal Rehabilitation Act of 1973, which mandates equal opportunity for qualified persons with disabilities in educational programs and activities.
• We are committed to creating an atmosphere where diversity is supported with understanding, respect, and encouragement. The University does not tolerate unlawful or other harassment of employees or students. Any discrimination or harassment by any member of the faculty, staff, or student body against any other member of the community will be handled according to the process articulated in the Bias Response Protocol, Title IX Policy, Faculty Policy Manual, Employee Handbook, and other relevant Simmons policies.
  
  
  

Simmons University Notice of Non-Discrimination and Grievance Procedure

Chartered in 1899 and opened in 1902, Simmons is first and foremost an academic community whose primary goals are to prepare individuals to be well informed, open-minded, and sensitive to values. To attain these goals, Simmons seeks to create an atmosphere within which students may learn to become actively engaged members of society and to develop the resources to lead rich personal lives. The active and continuing exchange of ideas among students, faculty, and the general university community is central to achieving these goals.

To ensure that these goals are attained, Simmons has committed itself to the following principles:

Simmons supports the principle and spirit of equal employment opportunity for all persons based on each individual’s qualifications and fitness. In accordance with applicable law, Simmons administers its employment and personnel policies with-out regard to race, color, religion, disability, national origin, ancestry, age, sex, sexual orientation, gender identity, or
veteran’s status.

Simmons administers its educational programs and activities in accordance with the requirements and implementing regulations of Title VI of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Age Discrimination Act of 1975, Section 504 of the Rehabilitation Act of 1973, and Title III of the Americans with Disabilities Amendment Act of 2008.

Simmons strives to ensure that all decisions concerning hiring and promotion of faculty and staff, or the educational process of students, are based on considerations appropriate to an academic institution and not on factors such as race, color, sex, sexual orientation, gender or gender identity, religion, age, national origin, ancestry, disability, or veteran’s status.
Complaints or inquiries concerning the University’s policies and compliance with applicable laws, statutes, and regulations may be directed to the Office of the General Counsel, Room C-208, 617-521-2074. A complaint should contain your name and address and a brief description of the action you believe is in violation of state or federal law. Simmons is able to respond most effectively when a complaint is filed with the appropriate office as soon as a grievant is aware of an alleged violation. The University will take the appropriate steps to address alleged violations of that are brought to its attention.

Complaints or inquiries concerning the University’s policies and compliance with applicable laws, statutes, and regulations may be directed to the Office of the General Counsel, Room C-208, 617-521-2074. A complaint should contain your name and address and a brief description of the action you believe is in violation of state or federal law. Simmons is able to respond most effectively when a complaint is filed with the appropriate office as soon as a grievant is aware of an alleged violation. The University will take the appropriate steps to address alleged violations of that are brought to its attention.

Reporting Sexual Misconduct

If you believe you have been subjected to gender-based misconduct (sexual harassment, sexual violence, gender discrimination, stalking, exploitation), please contact our Title IX Coordinator, at 617-521-2768. She is located in the Room E-200 in the Main Campus Building.

Reporting Discrimination or Retaliation

If you are a student and you believe you have been subjected to unlawful discrimination or retaliation, please contact the Dean of your College, the Director of your Program, or the Dean for Student Life. The Dean for Student Life can be found in C-115 of the Main Campus Building and at 617-521-2117.

Reporting a Web/online Accessibility Barrier 

We are committed to making our programs and activities accessible to all individuals. Use this form.

For Advice on Whom to Contact about a Concern or Incident

If you are unsure of where to bring complaints or concerns about unlawful discrimination, harassment, or retaliation, please contact the Office of the General Counsel in E-200 in the Main Campus Building or call 617-521-2276.

Grievance Procedure 

A written complaint alleging violation of the federal sex and disability discrimination laws and/or regulations (34 C.F.R. Part 106 and 45 C.F.R. Part 86, implementing Title IX; 34 C.F.R. Part 104 and 45 C.F.R. Part 84, implementing Section 504 of the Rehabilitation Act; and 45 C.F.R. Part 83, implementing Section 855 of the Public Health Service Act) may be filed with the University by any student, employee, or other aggrieved person and will be handled accordingly, under the corresponding policy. Complaints under this procedure will not be processed from applicants for employment or admission. A University employee’s allegation that they have been subjected to discrimination prohibited by the regulations will be processed under the relevant employee grievance procedure.

Inquiries concerning the application of non- discrimination policies may also be directed to the Assistant Secretary for Civil Rights at the U. S. Department of Education, Office for Civil Rights, 330 C Street, Washington, DC 20202.

Accessibility Services

At Simmons University, we are committed to the full participation of all students in our programs and activities. Simmons University is mandated by Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 to provide equal access to facilities, educational and co-curricular programs, campus activities and employment opportunities to qualified individuals with disabilities.

The Office of Accessibility Services at Simmons University is a strategy-based service that supports students in their academic endeavors both on the ground and online. Students registered with OAS must adhere to the same academic and community standards as all Simmons University students. A student’s initial connection and ongoing interaction with OAS is self-propelled.

• All students with a documented diagnosis that substantially limits a major life activity, such as learning, hearing, seeing, reading, walking, and speaking are eligible to register with the OAS and request academic accommodations.
• Students who are exploring a diagnosis or who are considering use of services are also welcome to visit the OAS to review the offerings and services available as well as registration requirements.
• Documentation of a diagnosis/disability is not required when applying to the University and is submitted to OAS after the student accepts their place at the University.
• Accommodations are not intended to guarantee success; they are intended to provide equal access to the educational experience (classroom, field, clinical, field trips) to ensure that students may display their level of learning.
• Students are eligible to receive services/accommodations only after documentation is received, reviewed, and approved by OAS professional staff.
• Commonly requested academic accommodations include Extended Time for Testing, Use of the OAS Testing Center, Note Provision Assistance, Alternate/Electronic Texts and Materials, and Student/OAS Staff 1:1 meetings.
• Following a student’s first meeting with an OAS staff member, the student may make their own appointments, which are recommended, but never required.
• Outreach by OAS staff to faculty and parents is generated ONLY by a student’s written request.
• Diagnosis/disability-related information is confidential and is not shared without a student’s permission.

OAS is not a comprehensive special education program. Students’ coursework is not shared with or linked to the OAS. OAS does not offer special education tutors or life coaches for social skills and acclimation.

Office of Accessibility Services, Center for Student Success: Email: access@simmons.edu. Tel: (617)-521-2492.

Jury Duty

During the course of the academic year, students may receive notification that they have been summoned for jury duty. Students who attend college in Massachusetts are required by law to fulfill their civic duty if summoned, even though their permanent or "official" residence may be in another state. If the date for which students have been summoned is inconvenient, they may request a postponement for up to one year.

Students who are required to miss classes because of jury duty may notify the Office of Student Affairs by calling 617-521-2124. Staff members in the Office of Student Affairs will notify the appropriate faculty members, who will work with the students to make up any missed assignments or exams. Upon completion of jury duty, students are expected to bring a copy of the documentation of their service to the Office of Student Affairs.

Religious Observance

Students who are unable, because of their religious beliefs, to attend classes or to participate in an examination, class, or work requirement on a particular day shall be excused from the class, study, or work requirement and shall be provided with an opportunity to make up the examination, study, or work they may have missed consistent with Massachusetts General Law Chapter 151C, Section 2B. That law states:

Any student in an educational or vocation- al training institution, other than a religious or a denominational educational or vocation- al training institution, who is unable, because of his/her religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day shall be excused from any such examination or study or work requirement, and shall be provided with an opportunity to make up such examination, study, or work missed because of such absence on any particular day, provided, however, that such makeup examination or work shall not create an unreasonable burden upon such school. No fees of any kind shall be charged by the institution for making available to the said student such opportunity. No adverse or prejudicial effect shall result to any student because of his/her availing himself of the provisions of the sections.

Questions about absences for religious observance should be directed to the Office of Student Affairs or the Office of the Registrar.

Human Subjects

The University has established policies on the use of human subjects in all Simmons-initiated research and training projects. The Institutional Review Board (IRB) is charged with overseeing all research involving human subjects at Simmons University. Students undertaking research projects that propose to use humans must do the following prior to beginning their projects: 1) prepare and submit an application to the IRB for review and approval and 2) complete the Collaborative Institutional Training Initiative (CITI) Program, a web-based human subjects research investigator education program. A copy of the Simmons University human subjects research policy, IRB forms, and link to the CITI training program may be found on the Office of Sponsored Programs site. The contact for the IRB is the Office of Sponsored Programs, 617-521-2415. It is expected that all members of the Simmons community will fulfill their legal and ethical responsibilities to ensure that the rights and safety of human subjects are protected.

Academic Policies

Academic Standing

Graduate students are required to maintain a minimum semester GPA of 3.00 each semester in order to remain in good academic standing (2.67 for the MBA, Health Care MBA, and MPH programs). Graduate students must achieve a minimum cumulative, final GPA of 3.00 in order to graduate.

Academic Warning

When students complete a semester and earn a semester GPA of less than 3.00 (2.67 for MBA, HC MBA, and MPH), the student will be issued an academic warning. Warnings will be removed upon completion of a full semester’s coursework at 3.00 GPA or better (2.67 for the MBA, Health Care MBA, and MPH programs), or upon completion of the degree program with a minimum 3.00 cumulative GPA.

Certain programs have additional standards leading to warnings; information is available in the program handbook and from the program director.

Academic Exclusion

Two consecutive semesters below a cumulative 3.0 (2.67) GPA is grounds for exclusion from the graduate program and University. Any student receiving more than 3 credits at a Failing grade will be subject to dismissal.

Certain programs have additional requirements; information is available in the program handbook and from the program director.

Repeating a Course

Courses may not be repeated more than once (i.e., courses may be taken twice and no more.)  The grades of both courses are included in the student GPA.

Certain programs have additional requirements; information is available in the program handbook and from the program director.

Maximum Time to Complete Graduate Degrees 

Candidates for a graduate degree must complete program requirements within six calendar years of matriculation.  Some Simmons programs have timelines that supersede this general policy; consult program handbooks or program directors for additional information.  

Transfer and Waiver of Credit

Transferring credits earned prior to entering the program

Students may petition their program to transfer credits earned at another institution in accordance with their program handbook and the requirements below.  Students must provide required documents (transcript, syllabi, course descriptions, or other documents), obtain the required signatures, and follow the process outlined in each program’s Student Handbook or in consultation with the Program Director.

• Courses must be graduate level and from an accredited, degree granting institution. 
• Simmons credit may be granted for no more than the face-value credit granted by the host institution.
• The course grade must a B (3.0) or higher. 
• The course must have been completed within 5 years of matriculation. (The Nutrition Department may grant credit for courses completed within 10 years; see the Student Handbook).
• The request to transfer must be made during or prior to the end of the first semester in the program. Check program handbook for any exceptions.
• Only credits transfer; grades do not. Transferred courses do not affect student GPA.
  
  

Transferring credits earned during the program

Some programs allow students to petition in advance to take an elective course at another institution. Students should consult their program Student Handbook or Program Director for timeline, requirements, and process.

Waiver of course requirements and assessment of prior learning

Some Simmons programs allow students to petition to waive course requirements for general knowledge and experience or for coursework completed at another institution. A waiver, if awarded, waives a requirement and does not waive any credits. Students must take course(s) in place of the waived course(s).  Proof of knowledge is required for a waiver. Students should consult their program Student Handbook or Program Director for information on waivers and if applicable, timelines, requirements, and process.

Class Attendance

Students are responsible for the entirety of the work in each of their registered courses. Instructors may consider individual class attendance when determining a student’s final grade for a course. In addition to lowering a grade, absences may justify a failing grade for the entire course. Students should consult their program handbook and course instructors for specific consequences, policies, and procedures for absences and for makeup work. 

Absence from Clinical/ Field Placement/Practicum

Students should consult their program handbook and clinical or field manual for specific consequences, policies, and procedures for absences and makeup work regarding absences from placements and practica. 

Absence due to Military Obligations

Students who are required to participate in weekly or monthly meetings, weekend drills, annual trainings, military schooling or any other training or official military event as a member of the ROTC, National Guard, Reserves, or the Inactive Ready Reserve, will be excused from class. The student is required to contact their faculty regarding making up work prior to missing class. Students should consult their program handbook for specific procedures and documentation requirements. 

Absence due to Military Obligations: Called to Active Duty

Students should consult the Leave of Absence Policy.

Absence due to Religious Observance

Students who are unable, because of their religious beliefs, to attend classes or to participate in an examination, class, or work requirement on a particular day shall be excused from the class, study, or work requirement and shall be provided with an opportunity to make up the examination, study, or work they may have missed consistent with Massachusetts General Law Chapter 151C, Section 2B. That law states:

Any student in an educational or vocation-al training institution, other than a religious or a denominational educational or vocation-al training institution, who is unable, because of his/her religious beliefs, to attend classes or to participate in any examination, study, or work requirement on a particular day shall be excused from any such examination or study or work requirement, and shall be provided with an opportunity to make up such examination, study, or work missed because of such absence on any particular day, provided, however, that such makeup examination or work shall not create an unreasonable burden upon such school. No fees of any kind shall be charged by the institution for making available to the said student such opportunity. No adverse or prejudicial effect shall result to any student because of his/her availing himself of the provisions of the sections.

Questions about absences for religious observance should be directed to the Office of Student Life or the Registrar’s Office.

Absence due to Jury Duty

During the course of the academic year, students may receive notification that they have been summoned for jury duty. Students who attend college in Massachusetts are required by law to fulfill their civic duty if summoned, even though their permanent or "official" residence may be in another state. If the date for which students have been summoned is inconvenient, they may request a postponement for up to one year.

Students who are required to miss classes because of jury duty may notify the Office of Student Life by calling 617-521-2124. Staff members in the Office of Student Life will notify the appropriate faculty members, who will work with the students to make up any missed assignments or exams. Upon completion of jury duty, students are expected to bring a copy of the documentation of their service to the Office of Student Life.

Course Registration

Registration for graduate courses takes place on AARC, accessible though Simmons Connection. Every student is assigned an individual registration start time for each semester based on program location and number of credits earned. Registration for each semester begins according to the Simmons University Academic Calendar and continues through the end of the first week of classes.

Graduate students should consult with their programs for advising, consultation and guidelines, and with their Financial Aid counselor to ensure there are no holds on their accounts prior to registration.

Policy on Adding Courses

Students may add a course prior to the third course meeting as long as they have not exceeded the maximum credits allowed for their program, have met the prerequisites for the course, capacity is available, and consent has been granted where required. (Consult program Student Handbooks for maximum credit loads. See below for procedures. Consult the Registration page for the specific add/drop calendar for your program, including for courses running outside of standard semesters.)

Students are responsible for informing the instructor and for all course work in an added class.

Students must meet program policies and requirements and if necessary, have the Add/Drop form signed by their program’s designated official(s). See Program Handbook and the Registration Guidelines (https://www.simmons.edu/academics/registrar/registration) for detailed instructions. Students should consult an advisor, Program Director, or Department Chair whenever adding or withdrawing a course.

Adding Courses

During the Registration Priority Period (Add/Drop Period), students can add a course in AARC, based on the end date listed in AARC under “My Registration Priority.”

After the Registration Priority Period:

• Online Nursing, Social Work, MBA/HCMBA and Public Health students: Before 9:00 a.m. on the Monday before the third course meeting, email the Registrar and your Academic Advisor. Specific dates for each semester are posted on the Registration web page
• All other Students: Either: Before the published deadline (see Registration web page), submit a completed Add/Drop Form (including Instructor or other signature required by our program) at the Registrar’s Office OR Email the Registrar and have your Instructor (or other required signature) email Consent@simmons.edu

If Instructor Consent is Required by your program: submit a completed Add/Drop Form (including Instructor or other signature required by our program) at the Registrar’s Office OR Email the Registrar and have your Instructor (or other required signature) email Consent@simmons.edu

Adding Courses and Satisfactory Academic Progress

Students who change their schedule by adding a course (or withdrawing from a course) should consult with their Academic Advisor or Program Director to ensure that they will continue to meet degree and graduation requirements. (See below for additional information on Satisfactory Academic Progress.)

Adding Courses and Tuition and Financial Aid Awards

Students should also consult with the Student Financial Services to be fully apprised of the impact of course changes on their tuition bill and on any financial aid.  (See below.)

Policy on Withdrawal from a Course

Once enrolled in a course, a student is considered to be in that course until such time as they change their registration through the Office of the Registrar.

Each semester for each program, the Office of the Registrar posts the:

• Deadline to withdraw from a course with no notation on the student transcript.
• Deadline to withdraw from a course with a "W" (Withdrawn) noted on the student transcript. After that date, the student transcript will note the earned grade.
• A student who fails to attend a course or ceases attending a course and has not formally withdrawn by the deadline will receive a grade of "F" in the course and on the student transcript.

Students should consult an advisor, Program Director, or Department Chair whenever withdrawing from a course. Doctor of Physical Therapy students should consult the DPT Student Handbook for the withdrawal policy for their cohort-based program. All students enrolled in field placements or practica (including Physical Therapy, Nursing, Social Work, Education, and Nutrition) should consult their Student Handbook for specific withdrawal policies and procedures. Financial Aid and Immigration Status policies also apply to withdrawal from for-credit field experiences.

Please refer to the University Registrar’s web page for detailed course withdrawal procedures and schedules and for the specific deadlines for each program each semester. https://www.simmons.edu/academics/registrar/registration.

Course Withdrawal and Satisfactory Academic Progress

A course withdrawal does not constitute successful completion of a course and may affect a student’s academic standing. Students who fail to successfully complete at least 50% of attempted coursework have not made satisfactory academic progress. See Satisfactory Academic Progress under Financial Information, below. 

Course Withdrawal and Tuition

Registration reserves a student’s place in a course. This registration is binding, both financially and academically. Should a student decide not to attend class, written notification to the Registrar’s Office is required. Courses dropped after the beginning of the semester are subject to partial charges. Please visit the Student Financial Services website (and below) to review the tuition refund schedule for the current academic year. 

Course Withdrawal and Financial Aid Awards 

A course withdrawal may affect a student's financial aid (loans) and merit funds (scholarships and assistantships). U.S. students must be enrolled at least half time to receive federal loans and usually full time for scholarships and assistantships.  Be sure to consult Student Financial Services (http://www.simmons.edu/admission-and-financial-aid/student-financial-services/student-accounts/course-refunds) to understand the financial implications of course withdrawal.

Auditing Courses

Students who wish to attend a class without working for or expecting to receive formal credit may register to audit the class in those programs where an audit is permitted (see program Student Handbook). Permission of the instructor is required to audit the class and students cannot register for an audit until the first day of the course.

Students may not attend any course without registering for either credit or audit. Students may not change an audit class to credit after the priority registration period.

Marks and Evaluations

The University uses a system of letter grades and numerical points to evaluate student performance in courses. The following grades, with corresponding grade points, are used to evaluate academic achievement. 

AU: Indicates that the student is or has audited the course. No credit is awarded for an audit.
F – FAIL: Indicates performance in a course for which specific grades are not given.  No credits are granted
MP – MARGINAL PASS: used in the School of Social Work and indicates performance in a course for which specific grades are not given.
P – PASS: Indicates performance in a course for which specific grades are not given.
W – WITHDRAWAL: indicates an approved withdrawal. 

Incomplete Evaluations

Required coursework must ordinarily be completed by the last day of final examinations. In extenuating circumstances, students may request an “incomplete.” It is the student’s responsibility to monitor their progress and complete all work so that the instructor can submit a final grade by an agreed deadline. Failure to submit work by the approved incomplete deadline may result in a grade of F. 

Certain programs have specific standards and timelines. Please consult the program handbook or program director. 

Grade Appeal

Leaves of Absence and Withdrawal from the University

Withdrawal from the University

Students who wish to withdraw from the university must complete the University Withdrawal Form, available online or in the Office of the Registrar. Students should consult with their program advisors and with Student Financial Services for information on the implications of withdrawal for tuition and student loans. A request for withdrawal is effective on the day it is received in the Registrar’s office. Students who withdraw during the semester are assigned grades based on the Course Withdrawal policy. Withdrawal from the university will impact an international student’s immigration status; international students should consult with the Center for Global Education before withdrawal.

If a student withdraws from all of their courses, fails to return from leave of absence after the date approved by the registrar, or fails to register for any courses by the end of the fourth week of classes, they are considered to have withdrawn from the University. No student will be permitted to register after the fourth week of the semester.

All University expenses incurred by a student before their withdrawal must be paid in full prior to the release of their official records.

Voluntary Leave of Absence

Students wishing to leave the University for a temporary period, with the intention of returning to complete their degree, may apply to take a leave of absence (LOA). Student considering a leave of absence should consult their advisor, program director, or the Dean of Student Affairs and Student Financial Services. International students should consult the Center for Global Education for the implications of withdrawal on their visa status.

If the student chooses to take a voluntary leave of absence in order to receive intensive clinical health care treatment, the staff in the Office of Student Affairs will assist with processing this request. In some instances the student maybe asked to complete the Process for Returning from an Involuntary Leave of Absence as a requirement of returning to the University. (See below.)

In order to take an official leave of absence, students must complete a Leave of Absence form, available online or in the Office of the Registrar. A student requesting a LOA must state the reason for the leave, and the semester in which they intend to return. Students who take a leave of absence during the semester are assigned grades based on the Course Withdrawal policy.

Leaves will not be ordinarily granted for periods longer than one academic year. The request for the extension of a leave (for a maximum of one year) is approved only in unusual circumstances. Extension requests must be made before the expiration of the original leave of absence. Leaves of absence for graduate students may not exceed a cumulative total of two years. Students who do not return at the end of an authorized Leave of Absence will be withdrawn from their academic program and must submit a subsequent readmission to the program.

Students on a leave of absence are considered active students and are able to register for classes in an upcoming term while on leave. Students are expected to register for classes upon returning from a leave of absence.

Involuntary Leave of Absence

Simmons University is committed to the safety and well-being of its community members and to the integrity of the living and learning environment. Our goals, therefore, are to maintain the health and safety of each individual in our community and to enable all enrolled students to participate fully in the life of the University.

In instances in which a student's mental, emotional, or medical health pose a threat to themselves and/or others, becomes a barrier to appropriate or prescribed levels of self care, or causes significant disruption to the activities of the University community, such students may be required to take an involuntary leave of absence from the University.

In instances when a student's mental, physical or emotional health may pose a direct, imminent, threat to the safety and well-being of the Simmons community, or the student has been admitted to a health care setting to undergo intensive medical or psychological treatment (hospitalization, intensive outpatient or inpatient program), the Dean of Students or designee, as an interim measure, can place the student on an involuntary leave of absence from the University. When applicable the student will be informed in writing of the actions that lead to her/him being placed on leave and direct the student to the process for return. The student's parent/guardian/emergency contact person may be notified that the student is in a potentially dangerous situation.

Any student placed on an involuntary leave of absence will not be allowed to remain on campus. This includes living in residence, attending classes, and participating in Simmons sponsored events.

In circumstances when the student has not met direct threat/inpatient criteria, the Dean for Student Affairs or designee may, based off of observable/recorded behavior, still require a student to undergo an individualized psychological and/or medical assessment in order to make an informed decision regarding the student's ability to meet the academic, social and emotional requirements of being a Simmons student. This evaluation can be conducted by a member of the University's clinical staff, or by a student's external health care provider who is treating the student. The student will be required to sign a release that gives permission to the University's designated clinical personnel to speak with her/his external evaluating health care provider and to allow for the release of any relevant medical reports as part of the assessment. If the student chooses not to engage in the process listed above, then she/he will be required to take an involuntary leave of absence and if applicable, immediate removal from the residence halls.

If following the evaluation, a leave is deemed unnecessary, the Dean for Student Affairs or designee may impose other conditions and/or requirements which the student would be required to comply with as a condition of continued enrollment at the University.

In any instance in which a leave is required, the Dean for Student Affairs or designee will provide written notice to the student, including the specific requirements that must be met as a condition of eligibility for re-enrollment, the timeline for initiating and completing the return process, as well as the procedure for appealing the decision. In most instances, the parent(s) or guardian(s) of the student will be included in this notice. Students are strongly encouraged to discuss the need for a voluntary or involuntary leave with their parent(s) or guardian(s) prior to and during the leave process.

The duration of the leave is typically no fewer than six full months, although the specific length of the leave will be based on the student's individualized assessment and determined by the Dean or designee on a case-by-case basis. When a student takes leave before the end of a semester, whether voluntary or involuntary, Simmons' usual tuition and residence hall refund schedule apply.

Process for Returning to Simmons after an Involuntary Leave

Simmons University students who have been placed on an Involuntary Leave of Absence will be required to undergo an individualized assessment to be cleared to return to Simmons, prior to their return to the University. They are also required to sign an authorization form that enables the hospital, treatment facility, and/or all pertinent external health care providers to release information necessary for the review process. The review process will involve an interview with the appropriately licensed Simmons clinical staff member as well as the Dean of Student Affairs or designee. Following the interview with an individual of the clinical staff, a recommendation that is based off the student’s report,  his/ her treatment history, information gathered from the external treatment facility, and/or a student’s personal health care provider, will be shared with the Dean for Student Affairs or designee regarding the student's readiness to return. Then, on a case by case basis, the Dean of Student Affairs or designee will make a determination if the students are permitted to return to the Simmons community.  If it is determined that the student can return, the student will meet with the Associate Dean for Student Affairs or designee to establish a plan to return to the University and identify community resources. As a condition of continued enrollment and, if applicable, as a condition of re-admittance to the residence halls, the following criteria must be met:

1. The consulting health care provider must find that the student has maintained a significant level of physical, mental, or emotional stability along with the skill set necessary to successfully engage in the student’s academic program as well as the activities associated in being a Simmons student.
2. The student and the consulting Simmons clinical staff member in conjunction with all relevant external health care providers must establish and agree upon a plan for continued managed care after returning to the University.
3. The student must commit to following the recommended and established treatment plan.

If, after reviewing all pertinent information, the Dean of Student Affairs or designee denies a student’s request to return from an involuntary leave of absence, or the student disagrees with the conditions established as part of the return process, the student can appeal the decision in writing to the Vice President of Student Affairs.

Withdrawal from University

Students who wish to withdraw from the university must complete the Withdrawal Form, available online, from the Program Director, or the Office of the Registrar.  Students should consult with their program advisors and with Student Financial Services for information on the implications of withdrawal for tuition and student loans. A request for withdrawal is effective on the day it is received in the Registrar’s office. Students who withdraw during the semester are assigned grades based on the Course Withdrawal policy. Withdrawal from the university will impact an international student’s immigration status; international students should consult with the Center for Global Education before withdrawal.
All University expenses incurred by a student before their withdrawal must be paid in full prior to the release of their official records, including transcripts.

Administrative Withdrawal

If a student withdraws from all of their courses, fails to return from leave of absence after the date approved by the registrar, or fails to register for any courses by the end of the add/drop period, they are considered to have withdrawn from the University. No student will be permitted to register after the add/drop period for their program has ended. 

Financial Information: Tuition and Fees, Student Loans, Satisfactory Academic Progress

Payment Methods and Policies

Billing statements are emailed monthly if there has been any account activity or if there is a balance due.

Statements are posted online on a monthly basis via the online Student Account Center which can be accessed by logging into AARC.

Students are required to maintain an accurate address with the College. If you will be moving please update your address via AARC or contact the Registrar.

Failure to receive a student account statement is not an adequate reason for nonpayment.

Make all checks and money orders payable to Simmons University. You must include the student's account number on the check. Post-dated checks will not be accepted. Send payments using the enclosed remittance envelope, with the billing stub, to the following address:

Simmons University

P.O. Box 414104 Boston, MA 02241-4104

Payments without the billing stub must be brought or mailed directly to the Cashier Window at the University:

Simmons University, Cashier Window

300 The Fenway

Boston, MA 02115-5898

A fee of $20 will be charged for any dishonored check. Student Financial Services will wait 5 business days for an electronic check to clear and 10 business for a paper check to clear before lifting any financial obligation holds.

Many students and families take advantage of the monthly payment plan through Nelnet (formerly TMS) to cover the cost of tuition or to supplement any remaining balance not covered by financial aid or loans. The monthly payment plan is an interest-free alternative to lump sum payments at bill time. Such arrangements must be made well in advance of the bill due date to avoid late fees.

For all on campus students (including LIS Online and Nutrition Online), please apply at https://simmons.afford.com/. The application fee for the academic year (Fall and Spring) is $55.00, and the application fee per term (Fall or Spring) is $35.00. The monthly payment plan is not a payment option during the summer semester for on campus students.

Please apply at https://simmonsonline.afford.com/if you are an online student enrolled in one of the following programs: Nursing@Simmons, SocialWork@Simmons, BehaviorAnalysis@Simmons, MPH@Simmons, MBA@Simmons, or HealthCareMBA@Simmons. Payment plans are generally available for enrollment one week prior to registration for the term. The application fee is $35.00 per term.

Nelnet Customer Service can be reached at 800-722-4867.

Online Payment - E-Check and Credit Card

Simmons provides the convenience of making a quick and easy online payment towards your student account. If you are a student, this is available to you through the Student Account Center which you can access through Simmons Connection. If you would like to make a payment on behalf of a student, please see the information below on becoming an "Authorized User". There is no fee for the electronic check payment option. Please note that a convenience fee of 2.85% will be charged by the provider for the credit card payment option. Simmons University does not charge nor collect the convenience fee. Credit cards currently accepted are: Visa, Mastercard, Discover and American Express

Authorized users

Authorized users are individuals such as parents, an employer, a spouse, etc. who can make payments on behalf of a Simmons student. In order to become an Authorized User, the student MUST first grant the access. After the access has been granted, the authorized user will automatically receive an email with instructions on how to log in and make payments. Authorized Users will only have access to the financial information the student has made available to them through the Student Account Center. They will NOT have access to anything on AARC, such as grades and registration information.

If you have already been granted access as an Authorized User, you may login using your username and password.

Instructions for payments via wire transfers will be mailed with the first billing statement sent each semester. You may also request instructions by calling the Office of Student Financial Services at (617) 521-2001 or (617) 521- 2009.

Simmons University welcomes all college and university savings plans. Student Financial Services recommends that parents contact their individual plan provider for specific information regarding how to initiate payment. Most 529 plans send payment directly to the University based on an invoice supplied by the 529 holder. Some plans request that the University provide the invoice on behalf of the student. Please let Student Financial Services know if your plan provider requires documentation from University directly.

If you are using a pre-paid tuition plan to pay for tuition, such as the UPlan, please provide Student Financial Services with the provider name and the amount you will be using for the upcoming academic year. Once we receive this information, we will credit your account and ensure the timely receipt of payment from the plan provider.

Please Note:

Credit card payments and direct debits are not accepted at the Cashier's Window. These payment sites are for Tuition and Fees ONLY.

If you would like to make a deposit, please call the Admissions Office for instructions on how to make an online deposit payment. If you make your deposit here, your Admissions Office will NOT be notified of this payment.

On-Campus Graduate Programs:

*The payment due date has been extended to August 24th, 2020 for the Fall 2020 semester only

Online Graduate Programs (Nursing@Simmons, SW@Simmons, MBA@Simmons, HCMBA@Simmons, MPH@Simmons & BehaviorAnalysis@Simmons)

Late fees & penalties

Payments received at the University after the due date on the billing statement are subject to late payment fees. A

$100 late fee will be assessed if the balance is not paid in full by the tuition payment deadline. Another $100 late fee will be assessed if the balance has not been paid in full by the first day of classes for that semester.

Student accounts must be paid in full before a student may attend class. Students who do not settle their accounts prior to the first day of classes may have their schedules canceled and will have to select courses on a space- available basis.

Any account that is severely delinquent may be referred to a collection agency or lawyer for collection. Any expenses incurred by the University in doing so will be added to the due balance.

Simmons University reserves the right to suspend any or all of its privileges and services to students who have not met their financial obligations to the University. Such services include the release of academic transcripts, diplomas, references, and placement materials, as well as access to various campus offices and facilities. Please note that Simmons has no deferred-payment plans. All University charges are payable by the applicable due dates or the late payment fees will be applied.

Enrollment Requirements related to Loans, Financial Aid, and Scholarships/Fellowships

For federal loans, students must meet particular enrollment requirements. All students need to be enrolled at half- time status or more to receive financial aid. For graduate students, half-time status is registered in at least 5 credits.

For merit scholarships awarded at time of acceptance, the credit requirements vary and are dependent on your level of award. Please refer to your scholarship offer letter to ensure you are consistently registered for the minimum number of credits required to maintain the scholarship.

Graduate Tuition and Fees

Fall 2020 to Summer 2021

Please also refer to the Simmons University website for current tuition and fees.

Student Lending Options

Example

NOTE: Dollar amounts are for example only and are not true current costs. Rachel has been awarded the following package for Fall 2020:

• Federal Unsubsidized Stafford Loan - $10,250

Rachel withdraws from all of her classes on October 5, 2020. The total amount of Title IV Aid that is subject to the Return of Title IV Calculation is $10,250. The percentage of Title IV aid Rachel has earned is 31.1%. The total amount of Title IV aid that was earned by the student is $3,177.5.

The total amount of Title IV aid to be returned is $10,250 - $3,177.5 = $7,072.5

Total charges for Fall 2020 semester is $17,088  tuition and fees. The amount of Title IV aid unearned is 68.9%. The charges times the amount of unearned aid is $17,088 X 68.9% = $11,773

The amount of Title IV aid to be returned by the school is the lesser of the two, or $7,072.5. Therefore, Simmons University would return $7,072.5 Federal Unsubsidized Stafford Loan. Simmons will also report the withdrawal effective October 5, 2020 to the National Student Clearinghouse.

The student in this example would not need to return any additional funds since the amount to be returned by the school was the same amount to be returned.

Post withdrawal disbursement

If a student’s loans were originated but did not disburse and they were enrolled at least half time when they ceased to be enrolled, they may be eligible for a post withdrawal disbursement (PWD). (note: The student may need to resolve an issue that prevented loans from disbursing. For example, if they did not complete their loan documentation but the loan had originated, regulations state the student can complete them after last day of attending.)

We will communicate with the student, or parent in the case of a parent PLUS loan, and inform them that they can accept all, a portion or none of the PWD. The normal timeframe we allow them is 14 days to inform us of their wishes. If they do not meet our deadline, then the loan funding is cancelled. We can, on a case by case basis, extend that deadline as long as the overall length is within scope of the federal regulations.

If the student has completed their loan documents but does not respond to the offer of the PWD, the loan will need to be cancelled.

Student Health Insurance

All students taking 9 or more credits are required by Massachusetts State law to enroll in the Student Health Insurance Plan or be covered by a health insurance plan with comparable coverage. To ensure compliance with Massachusetts State law, Simmons students are automatically billed for the Student Health Plan, which is separate from the Health Center fee. Failure to submit a waiver form by the stated deadline will result in automatic enrollment. Students are not allowed to waive coverage with a foreign insurance carrier or Health Safety Net Plan. Only insurance companies within the United States will be accepted as substitutes for the Simmons Student Health Insurance Plan.

Simmons University does not offer Student Health Insurance to students enrolled in less than 9 credits OR to the dependent(s) of any Simmons student.

If you are covered under a comparable insurance plan you may be eligible to waive the Student Health Insurance Plan. Waivers must be completed online at the website of our insurance provider, www.universityhealthplans.com. The deadline to waive the Student Health Insurance Plan for the fall semester is August 1, 200 and the deadline to waive for the spring semester is December 15, 2020. Failure to waive by these dates will result in mandatory enrollment with no possibility of reversal or refund of the insurance costs.

Satisfactory Academic Progress and Student Aid

Satisfactory Academic Progress (SAP)

To be eligible and continue to receive Federal Student Aid (FSA), students must make satisfactory academic progress toward achieving and completing their program of study through measurement of qualitative (GPA) and quantitative (completed credits) standards.

Qualitative Standard:

Students enrolled in a graduate degree program must maintain a minimum cumulative GPA established by their program

• 3.0 - Required by all on-campus programs, online library science, Nursing@Simmons, SocialWork@Simmons, and BehaviorAnalysis@Simmons
• 2.67 - Required by MBA@Simmons, HCMBA@Simmons, and MPH@Simmons

How courses count when determining GPA:

Quantitative Standard:

All graduate students must complete at least 50% of all credits attempted. This is calculated by dividing the total credits earned by the total credits attempted.

How courses count when measuring pace

Additionally, all graduate students are required to complete their degree within a reasonable timeframe. As the number of credits required to complete Simmons degree varies, students should consult with their program to determine the maximum allowed for their degree. All credits attempted will count toward this timeframe.

Frequency of Review:

Academic progress will be determined by Student Financial Services based upon the information contained on the student's academic record as of the date of the review. Students must meet both the qualitative and quantitative standards in order to be eligible and continue to receive financial aid. Reviews will include all terms of the student’s attendance (including summer terms).

SAP is reviewed at the end of each term for graduate students

**Please note: Financial aid may not be disbursed to your student account until SAP has been evaluated.**

The office of Student Financial Services will complete the SAP evaluation after the prior semester grades have been officially posted by the Office of the Registrar. If grades are not made official before the beginning of the next  term, an otherwise eligible student may have their financial aid disbursement delayed.

No exceptions can be made to this process.

Review Results:

Satisfactory academic progress reviews result in a status for Title IV and Institutional eligibility. One of the following results will occur upon review for satisfactory academic progress:

• Satisfactory: Students are placed in this status when the SAP review determines the student is achieving the qualitative and quantitative standards required for satisfactory academic progress and can continue to receive both federal and institutional aid.
• Financial Aid Warning: Graduate students who fail to meet the qualitative and/or quantitative standards for satisfactory academic progress are placed on financial aid warning for the subsequent term of enrollment. Notification is provided when the student is placed in this status and the student's eligibility for aid is considered to be reinstated for the subsequent term of enrollment only. Students must meet SAP standards by the end of the next term.
• Financial Aid Suspension: Graduate students who fail to meet either the qualitative or quantitative standards for satisfactory academic progress will be placed in an unsatisfactory status that suspends financial aid eligibility until the next evaluation period. Notification is provided when placed on this status and the student is not allowed to continue to receive financial aid unless they complete an appeal, as described below, and it is approved.

  SAP Appeal:

  Students who are on financial aid suspension and have extenuating circumstances that may warrant an exception can:

• Continue to enroll in coursework toward their degree without using financial aid to assist with the cost. Students will have their Title IV eligibility reinstated upon successful achievement of the SAP standards. OR
• Appeal the SAP suspension by submitting a completed "SAP Appeal Form".

SAP Appeal Decisions

Students will be notified of the appeal decision via email from Student Financial Services. Students who have an appeal approved will have their status updated to financial aid probation.

• Financial Aid Probation: Students who have their financial aid suspension appeal approved are placed on financial aid probation and will have their financial aid eligibility reinstated for the following semester.
  • Graduate students on probation must meet with their academic advisor to determine their Academic Plan
  • Progress toward SAP will be evaluated at the end of each probationary semester and may require submission of additional documentation to show the student has adhered to the terms of their plan

Tuition Refund Policies

The percentage of tuition to be refunded is calculated using the official drop date of the course as determined by the Registrar. Non-attendance does not constitute a drop or withdrawal from a course.

In all cases, students should be aware that any reduction in the number of registered credit hours and subsequent charges may affect their financial aid. Students considering a withdrawal or reduction in credit hours are strongly encouraged to contact their Financial Aid Officer, prior to course withdrawal, to determine the impact on financial aid eligibility. Simmons University is responsible for adhering to rules established by the federal government that determine the amount of federal financial aid a student is allowed to keep toward university charges. Please refer to the "Return of Title IV Aid" section of this webpage for more detailed information.

Tuition Refund Schedule – Fall & Spring: All Graduate Students*

*This refund schedule applies to ALL on-campus and online graduate students (except as noted below)

The refund schedule below applies to the following Nursing@Simmons courses effective for terms starting in September 2020 or after:

This summer refund schedule applies to the following programs:

The refund schedule below applies to the following Nursing@Simmons courses effective for terms starting in September 2020 or after:

Students are responsible for abiding by the published deadlines on the Academic Calendar and the Tuition Refund Schedule. Tuition is not refundable when students drop or withdraw from courses after the published

deadlines. If circumstances beyond the student’s control have made the late drop or withdrawal necessary, the student may appeal the tuition charge. Before a student can appeal the tuition charges, they must be officially withdrawn or dropped from the courses for which they are appealing the tuition. In all cases, students should be aware that any reduction in the number of registered credit hours and subsequent charges may affect their financial aid. It is highly recommended that all students discuss their individual situation with Student Financial Services.

Petition Refund Exceptions:

Supporting Documentation

The burden of proof rests with the students to submit documentation of the circumstances that prevent the student from adhering to the Simmons policies. All statements in the petition MUST be documented.

Documentation may include, but is not limited to:

Death of an immediate family member:

1. Certificate of death or obituaries listing relationship to deceased individual
2. Immediate family is defined as spouse, sibling, children, and/or parents

Medical condition requiring extended medical care where continuing school is impractical or impossible. (This provision specifically excludes conditions or chronic illnesses that remain static and are known to the student at the time of enrollment. Please do not submit medical bills or insurance claims. Statement from the physician or hospital on official letterhead that provides:

1. Date the medical condition was diagnosed
2. Dates of treatment
3. Dates of hospitalization or confinement, recuperation period, release from treatment
4. How this condition affected your university attendance

Military deployment or military commitments:

1. Military orders if the student’s military unit was activated and deployed during the semester
2. Other official legal documents that substantiate the inability to participate in courses during the semester due to the deployment or military commitments

Submit the Appeal for Exception to Tuition Refund Policy Form and all supporting documentation to Student Financial Services, Bursar.

Download the Appeal for Exception to Tuition Refund Policy Form on the Student Financial Services website.