Student Account Billing Procedures
General Purpose
Bastyr University is a non-for profit institution; the main source for operating the school’s budget is the Bastyr student tuition payments. Therefore, the Student Accounts function in the Finance Office is vital for the financial position of the school. Maintaining a smooth and reliable operation of the Student Accounts function leads to a timely and consistent cash in-flow, allowing for student’s satisfaction and the ability for Bastyr University to sponsor the core programs and other activities.
Billing Procedures and Timeline for Current Quarter Balances
Prior to the first day of each quarter Student Accounts emails all students to prompt them to check their bill on MyBU, and also will include preliminary account information such as how to setup their Nelnet Accounts, how to begin planning payment arrangements, etc.
Tuition is due in full on or before the first day of the academic quarter. For programs that begin with clinic courses prior to the start of the academic quarter, tuition payment is not due until the first day of the academic quarter. Tuition can be paid online at https://bastyr.edu/pay-tuition, by mail, or in person at the Student Accounts office.
If for any reason a payment cannot be made by the due date, or if financial aid will be disbursed after the due date, a signed payment plan is required. This payment plan will divide the payment up equally in three payments due at arranged deadlines. All payment plans issued or any student who has not paid his/her outstanding balance by the first Friday of the quarter will be charged a $50 deferment fee. A $15 late fee will be applied to any payments that are processed after the scheduled due dates. The first payment is 1/3 of tuition and fees plus a $50 non-refundable deferment fee due on the second day of the quarter or at the time of utilizing the payment plan. The second payment is 1/3 of tuition and fees and is due on the 15th of October/January/April/August. If the second payment is not made in accordance with the payment plan, the student will be dropped from his/her current quarter classes. The third payment is the remaining 1/3 of tuition and fees and is due on the 15th of November/February/May/August. If the final payment is not made in accordance with the payment plan, the student will be dropped from all future terms until the outstanding balance is paid in full.
On the 10th day of the quarter, all students with a balance past due greater than $200, who have not signed a payment plan agreement or made additional arrangements with the Student Accounts office, will receive an email reminder to let them know that their access to Moodle will be terminated if they do not pay their past due balance within five business days. All students with balances that remain unpaid at the end of five business days from the date of the email will be referred to the Registrar’s office to have their access to Moodle terminated.
During the eighth week of the quarter (week six in Summer Quarter) Student Accounts will email both the Registrar and any students with remaining outstanding balances and no payment play arrangement on file to let them know if they do not pay within five business days that they will be dropped from their registered courses for the next academic quarter. If students pay their balances after being dropped from their courses, they are not guaranteed a spot in the exact same courses they were previously unenrolled from, due to waitlists.
If a student has an outstanding balance and is expected to graduate at the end of the quarter, his/her diploma will not be released until s/he has have satisfied his/her financial obligation to the University, nor will s/he be allowed to receive official transcripts.
Payment Arrangements
Tuition is due in full on or before the first day of the academic quarter. For programs that begin with clinic courses prior to the start of the academic quarter, tuition payment is not due until the first day of the academic quarter. If a student needs to make payment arrangements, they can do so at the start of the quarter, as outlined below:
- First Payment: The first payment is 1/3 of tuition and fees plus a $50 non-refundable deferment fee due on the second day of the quarter or at the time of utilizing the payment plan.
- Second Payment: 1/3 of outstanding balance. If the second payment is not made on time, students will be dropped from the current quarter classes
- Final Payment: 1/3 of outstanding balance. If final payment is missed, students will be billed and their account blocked from being registered in future terms until the outstanding balance is paid in full
Tuition Payments are due per the following schedule provided below. If due dates fall on a holiday or a weekend, then the following business day will become the due date.
| Fall Quarter |
Winter Quarter |
Spring Quarter |
Summer Quarter |
| 2nd day of the quarter |
2nd day of the quarter |
2nd day of the quarter |
2nd day of the quarter |
| October 15 |
January 15 |
April 15 |
July 15 |
| November 15 |
February 15 |
May 15 |
August 15 |
Billing Procedures and Timeline for Previous Quarter Balances
Balances that are past due for previous terms will result in the student being unable to register until his/her account balance is paid in full. If the office reaches out to the student three times and is unable to collect on past due balances, then the office will send the student into collection to settle the debt.
Appeals Process
All students are expected to satisfy their tuition charges each quarter in the timeline set out in this policy. Students have the right to an appeal process. An ad hoc Appeals Committee comprised of appropriate University personnel meets twice a month to review appeals received from students requesting deviation from the standard procedures due to extenuating circumstances that warrant a review of their account with the possible removal of the late fee.