Schedule Adjustment
Schedule adjustments is the process of adjusting a schedule after registering for courses. After a student has registered for classes, they may change their schedule by either adding or dropping a class or classes. Students are expected to complete all courses for which they register. Students may not attend class they are not officially registered for. In no instance will an enrollment be created for students who complete course work without registering for the class. Registrations may be altered through three processes: adding a class or classes, dropping a class or classes, or withdrawing from the University.
Add Procedure
In each instance, the Registrar’s Office official Registration/Add/ Drop form must be completed by the student and approved by the student’s advisor. Addition of a class or classes is considered official after the Registrar’s Office receives and processes the official registration add/drop form the approved form. The last day to add a class for any given semester is listed on the Academic Calendar.
Drop Procedure
In each instance, the Registrar’s Office official Registration/Add/ Drop form must be completed by the student and approved by the student’s advisor when a student wants to drop a classes or classes and remained enrolled in at least one course for the semester or part of term. Addition of a class or classes is considered official after the Registrar’s Office receives and processes the official registration add/drop form the approved form. The last day to add a class for any given semester is listed on the Academic Calendar.
Withdrawal Procedure
An official withdrawal indicates a student’s request to be withdrawn from all courses in which their enrolled for a semester and/or part of term. Students may withdraw from the University without academic penalty up until the Friday before finals. The student will receive a grade of “W” for all courses attempted. In no instance may a student withdraw from classes after finals have begun.
Consequences of withdrawing:
· A withdrawal affects both a student’s bill as well as any financial aid the student may have received. Students may or may not be eligible for a refund or a reduction of charges based upon the date of the withdrawal. The refund schedule defines the amount of tuition and fees (if any) to be refunded based on the date of withdrawal. A separate Return of Title IV calculation must be processed on any financial aid the student has received and may result in the student having a balance with the University after withdrawing.
· A student’s withdrawal from the University will be considered as occurring the day the student turns in the withdrawal form to the Office of Student Success (for undergraduate students) or to the Office of Research and Graduate Studies (for graduate, doctorate, and professional students). The student must obtain a signature from the appropriate office before the student’s withdrawal will be considered official.
· If a student attends class in any semester and then withdraws or earns zero credit after aid has been disbursed, the student may be required to return any funds received, including funds credited to pay tuition and fees.
· Financial aid must be used for educationally related expenses during the dates of student enrollment. Federal regulations require the Financial Aid Office to calculate the amount of aid the student “earned” for the number of days attended. Any “unearned” aid for when the student did not attend classes or were not enrolled must be repaid.
· If the student withdraws before the start of the semester or never attends any classes, 100% of aid disbursed to the student must be repaid. If a repayment is owed, the student will be billed by the Business Office. The student may not register and is not eligible for further aid until repayment is made in full. Additionally, UIW may also report the student to a collection agency until UIW receives full funds, and the student balance is cleared.
· Exit interviews are required to complete the withdrawal process. If the student received a Perkins loan, complete the exit interview online at www.uasexit.com. If the student received the Stafford and/or Graduate PLUS loans, complete an exit interview online at www.uiw.edu/finaid/exit.html.
Students who stop attending without properly withdrawing from the university will receive a grade and will be responsible for full payment of all tuition, fees, and other charges. The return of title IV calculation may require the student to return some of the aid received (see withdrawals and refunds). Students are responsible for their grades and all charges whether they attend class or not.