3. Program Process

1. Applications must be submitted by January 30 to the provost and respective dean/director by those desiring to begin graduate work in the subsequent fiscal year.
2. The application must include appropriate details: the name of the university granting the degree, a copy of the acceptance letter to the graduate program, a brief description of the program, a detailed curriculum outline or degree plan, a target date for timely completion of the degree, and a request for load reduction.
3. The provost will notify the applicant in writing of the administration’s decision.
4. At the conclusion of each semester until earning the terminal degree, the approved participant will provide an unofficial transcript or grade report to the dean/director, showing satisfactory academic progress toward completion of the degree.
5. An official file of all interim and final reports, forms, and statements related to each participant shall be retained in the business office.
6. Upon graduation, the participant will order an official transcript to be sent from the institution conferring the degree to the provost at Rochester University.
7. Upon receipt of the official transcript, the provost will notify the participant and the business office in writing that the 60-month service repayment period has begun.
8. The business office will provide written notification to the participant when the 60-month service repayment period has been satisfied.