Student Activities

Commuter Services

Commuter students comprise approximately 25 percent of the Manhattanville community. They are encouraged to participate in all aspects of campus life, including academic and student organizations and other on-campus activities. Please refer to the Event Guest Policy on page 54 for guest policy rules and regulations. Student lounges located on the first floor of Brownson Hall, lobby of Spellman Hall, Library, Game Zone and Berman Center provide spaces to study individually or in groups, as well as a place to relax and meet other students between classes. Food services are available at Benziger Dinging Hall during normal meal times. Food services are also offered at the Brownson Café, Library Café and the Pub. Check the specific location for operating hours. Commuter students may reserve a locker for free for the academic year. They must provide their own lock and complete the Locker Request form in the Office of Student Activities.

Fall Fest’ville

Fall Fest’ville is Manhattanville College’s Family and Friends Weekend. This annual event features opportunities for families to interact with students, alumni, faculty and staff. There are student performances and fun activities that the whole family can enjoy!

Orientation

Orientation introduces our incoming new undergraduate students during the Summer and Winter to the academic expectations and extra-curricular opportunities on campus. New students will meet faculty members, learn how to get involved on campus and socialize with fellow new and upper-class students.

Clubs and Organizations

Student Clubs and Organizations are created by and for undergraduate students with similar interests and talents to bring a diverse array of extra and co-curricular experiences to all members of the Manhattanville community. If you are currently a Club or Organization or would like to start a new Club or Organization, please see the “Student Clubs and Organizations Guide”. A copy may be obtained from the Office of Student Activities in Founder’s Hall G-33 or through “Presence”

Planning an Event

Student clubs/organizations looking to have an event must first submit their event for approval using the Event Proposal form found on Presence. The Office of Student Activities will review your event and contact you with approval or for more information. Once your event has been approved OSA will work with you to plan your event using the campus resources available to you. At no point should a room be reserved, purchase be made, or food be ordered without receiving prior approval from OSA as they should be coordinating these processes with you.

Event Guest Policy

Social events on campus are an important and integral part of the total educational experience. The College Campus Social Event Guest Policy is intended to encourage responsible choices that seek to enhance the quality of the social life at Manhattanville College. It is important for all students to understand what is expected of them and their guests. Students or members of a club or organization planning social events must be aware of the following regulations.

The Student must understand and abide by the guest policy established in the Student Handbook and accepts full responsibility of his/her guest.

Commuter Students and their guests

• Commuter students may attend events on campus after 8:00 pm as long as they do not enter the residence halls. In the event that a commuter student intends to spend any amount of time in a residence hall after 8:00 pm, a residential student must register the commuter student as an overnight guest (see guest policy under The Office of Residence Life)
• Commuter students are allowed to bring one guest to campus events. Guests must be registered prior to attending the event. To register a guest, commuter students must either register their guest during the event RSVP period or bring their guest to Campus Safety Headquarters in Spellman Hall to fill out a Guest Registration Pass. The host commuter student will fill out a Guest Registration Pass and present both host Manhattanville ID and Guest ID (Driver’s license, passport, Government ID).
• All guests of Manhattanville College students must carry a valid ID and their copy of the Guest Registration Pass at all times. The guest of a commuter student must leave campus upon the conclusion of an event. The guest may not spend the night on campus.

Non-Manhattanville guests and/or invited institutions/organizations

• Students planning a social event on campus that invites guests not associated with the college must meet with the designated staff member from Student Activities to discuss the event and how and where the event will be advertised.
• The host(s) of the event must submit a list of invited guests and/or institutions to the designated Student Activities staff member at least one week prior to the event. Failure to do so may result in no guest policy for that event.
• The Office of Student Activities will share the list with appropriate college personnel (i.e. Residence Life, Dean of Students, and Campus Safety). If there is a potential problem the host will be contacted to discuss the event.
• For an invited institution/organization, OSA will contact the appropriate personnel at the invited institution to discuss the guest policy and pertinent college rules and regulations.
• Students on the pre-approved guest list must present at the front gate a current valid Photo ID (driver’s license, passport, or State ID). If a guest’s name is not on the pre-approved guest list, the student will not be permitted to enter the campus.
• Guest lists must include the names of any off campus presenters (i.e. DJ, speaker, performer)and any support staff that is coming with the presenter. This must be submitted at least one week prior to the event.
• The following information needs to be included on the guest list:
• Hosts Name and Room Number (if a residential student)
• Guests Full Name (first and last), Guest Date of Birth and Guest Home Address (including, street, city and state)
• Guest contact information including email and phone number
• Will the guest attending the event be staying on campus overnight

** Please refer to the “Guest Policy (Residence Halls)” section of the Code of Community Conduct for Additional Information Regarding Manhattanville College’s Guest Policy

Student Club/Organization Event Responsibilities:

• Five members of the host club and organization must be present at the event for its duration.
• The club/organization advisor or their designee must be present at the event for its duration.
• Event hosts are responsible for ensuring that the college’s social event policy regulations are observed by their invited guests.
• In the event that a host is unable to regulate or oversee the event, she/he should seek help by contacting a representative from the Office of Student Activities, Club Advisor and/or Campus Safety for assistance.
• Any damage that occurs to College property during an event will be billed directly to the host(s) organization if no one takes responsibility.

Use of Campus Spaces

Student clubs/organizations must first complete an Event Proposal/Room Reservation Form found on Presence. The Office of Student Activities will review and confirm all room requests.

Meeting and programming space available for events:

Residence Halls

There are several spaces within our Residence Halls that can be reserved by student clubs/organizations. Student clubs/organizations will be required to complete a Residence Hall Event Space contract once your room has been confirmed.

• Spellman Lounge
• Founder’s Lounge
• Tenney Arcade
• Dammann Pitt

Athletic Facilities

Athletic facilities available to student groups include the following:

• Kennedy Gym
• Softball Field
• Govaliants.com Field
• Dammann Field
• Tennis Courts
• Swimming Pool
• Practice Fields

Benzinger Hall

Berman Center

Space in Berman Center is available based on class needs. Please keep in mind that no loud events may take place in the lobby at the same time as a class or performance in the theater.

Brownson Hall and Music Building

Classrooms are available based upon class needs.

Reid Hall

Rooms available in Reid Hall include:

Other Spaces to Reserve

Policies on Use of College Space

• Special arrangements must be made with Student Activities and other offices in order to conduct an event prior to or beyond normal operating hours of the building and/or to decorate any of the facilities.
• The event may only use room(s) for their allotted time reservation. Reservation extensions must be confirmed with OSA first.
• Any use of audio/video technology within rooms must be cleared with IT Ticket Portal found at http://annex.mville.edu/mymville/faculty-aamp-staff/office-of-information-technology.html
• Event organizers must be aware that all equipment and decorations (including event advertising materials, banners, posters, etc.) used in and for an event must be removed immediately after the event.
• Room furnishings CANNOT be moved in and out of the reserved space. Furniture may not be “borrowed” from nearby rooms. All boards must be erased clean and windows must be closed upon finishing.
• Any group that has reserved rooms and failed to use them or has shown disregard for equipment and facilities may be charged financially through their budget and/or denied further use of the rooms.
• All refuse and food/beverage leftovers must be removed and deposited in appropriate containers. Chartwells must be notified to collect food service equipment at completion of the event.
• All events held in residence halls must be in accordance with Quiet Hours that are observed between the hours of 1:00am and 10:00am on weekends and 10:00pm to 10:00am on weekdays. Courtesy Quiet Hours are in effect at all other times.
• The showing of films or videos in the areas listed above and all other “common” or “public” areas of Manhattanville campus must be approved by OSA.
• The organization sponsoring an activity or event is responsible for the actions of guests and participants and must ensure that all applicable College regulations and state laws are upheld.
• Loose glitter may not be used as decorations at any time. Students must respect the physical space and College property at all times.

General Guidelines

Persons making requests for space anywhere on campus should observe the following guidelines:

• All reservations must be made at least 3 weeks in advance via the completed Event Proposal/Room Reservation Form found on Presence.
• Those requesting space involving food service should make preliminary arrangements with OSA well in advance of the given event. All food/beverage requests must be approved by OSA prior to the event. Chartwells is Manhattanville’s primary food provider and must supply food for events. Chartwells will contact Student Activities if they authorize an outside food vendor.
• Generally, it is to the advantage of your club/organization to assign one person the responsibility for making and overseeing arrangements for College space use.
• When making arrangements for use of College space, it is important to detail as completely as possible all set-up needs that the event requires. Such items as chairs, tables, microphones, risers, lights, background music, etc. must be requested in advance of the event to ensure availability. Often the department handling your space request will have to refer you to another office for equipment use.
• Requests for tables, chairs, microphones and stage should be made to glen.john@mville.edu once the event is approved.
• Requests for audio/visual and computer technology should be made through the IT Ticket Portal found at http://annex.mville.edu/mymville/faculty-aamp-staff/office-of-information-technology.html

Campus Advertising, Sales and Solicitation

This policy shall apply to all campus personnel, faculty, staff, students, student organizations and to any person, organization, or business wanting to use campus facilities, including all buildings, land and open spaces; the sale and distribution of products and services includes any method of marketing by way of direct selling or indirect selling, including the use of posters, flyers, handouts, or other promotional literature.

Use of Bulletin Boards and Postings

The provisions governing the placement and removal of notices on Manhattanville bulletin boards and elsewhere on campus are as follow:

Failure to comply with any of the following restrictions may result in removal of the signs and/or fines. Multiple violations may result in future advertising not being approved.

All postings must provide contact information for the organization/department sponsoring the event.

Bulletin Boards

1. In order to provide adequate space in convenient locations for posting, it is recommended that no more than 30 flyers per event may be posted. Flyers will be billed to the club/organization budget.
2. Flyers for student-sponsored events must be stamped for approval by the Office of Student Activities prior to posting or they will be immediately removed. It is recommended students submit posters for approval to osa@Mville.edu in order for an electronic stamp to be added.
3. Posting on campus is limited to the Student Activities designated bulletin boards in Brownson Hall and the freestanding boards in Benziger Hall and the Library, and all boards located in Residence Halls, Game Zone and the Commuter Lounge. Failure to comply may result in fines, removal of the signs, and/or restrictions from hanging future flyers.
4. Posting in Brownson Hall is limited to the Student Activities designated bulletin boards. Student clubs/organizations must use clear push pins provided by OSA to post on the bulletin boards. Failure to comply may result in fines, removal of the signs, and/or restrictions from hanging future flyers.
5. Posters, notices, announcements or other materials must not be attached to outside walls, windows, glass, interior or exterior doors, light fixtures, trees, trash receptacles, shrubs, or utility poles on campus. Failure to comply may result in fines, removal of the signs, and/or restrictions from hanging future flyers.
6. Hanging flyers in a manner that is damaging to school property is prohibited. Glue, staples, and duct tape are NOT approved methods to post flyers. Scotch tape or clear push pins are the only approved methods of hanging flyers across campus. Failure to comply may result in fines, removal of the signs,and/or restrictions from hanging future flyers.
7. It is not the intent of this policy to censor or to otherwise control the content of materials to be posted on campus. However, it is the obligation of all members of the college to maintain an educational environment while respecting the rights of individuals and groups.
8. Material should be removed from the bulletin boards by office, department, club or organization within 24 hours after the program or the event advertised has ended. Failure to comply may result in fines, removal of the signs, and/or restrictions from hanging future flyers.
9. Flyers may not be posted more than 2 weeks before the advertised event

Chalking

All student clubs/organizations interested in chalking to advertise an upcoming event must talk to a staff member of the Office of Student Activities. OSA will provide the club/organization approved chalk to use and indicate the approved locations for chalking, which includes the sidewalks on the Quad, Benziger patio outside the Pub, and Brownson Patio.

Dining Hall and Pub

Table tents and quarter sheets with the OSA approval stamp are allowed in the Dining Hall and Pub. The recommended amount of quarter sheets is 40 to cover all the tables in the Dining Hall.

Chartwells is able to post some approved posters on the TV monitors in the Dining Hall. Please coordinate with OSA regarding the ability to post on the monitors.

Outside Vendors

In order for outside vendors (individuals, businesses, or groups, including members of the Manhattanville College community acting as individuals or agents for such businesses or groups) to receive permission for a sales and/or solicitation permit at Manhattanville College, the following guidelines must be recognized and upheld:

1. Please contact our Events Coordinator in Conference Services, at 914-323-5191 at least two weeks in advance to reserve table space (pending permit approval) for sales and/or solicitation.
2. Vendor(s) are charged a fee of $75.00 per day, payable in advance of the vending date.
3. The College Bookstore and “College Ring Days” will receive priority in scheduling.
4. Unauthorized salespersons on campus will be considered trespassers and will be removed from campus and may be prosecuted.
5. Manhattanville has no commitment, financially or otherwise, to the solicitor.
6. The College may revoke a permit at any time. If granted, a vendor’s contract will be issued and must be carried by the salesperson(s) at all times while on campus.
7. If a vendor cancels a date two or more times within one academic school year, the college reserves the right to discontinue business with such vendor.
8. The sales and/or solicitations must not disrupt College activities. Flyers/advertisements may only be handed out from people sitting behind a registered table and only to people who approach the table to receive information. Vendors may not call out to others and may not approach and hand out flyers/advertisements to others (except as a planned part of an approved program), and must remain behind their table.

The Advertising Policy shall apply to all non-College entities and/or commercial business which desire to place advertising on Manhattanville College campus. Flyers, poster, etc. promoting business establishments containing advertising are banned. The prohibition also includes the placement on campus of non-College publications which contain advertising. Advertising of a private enterprise on campus is permitted only in approved campus publications, newspapers, magazines.

The College reserves the right to remove any sign/posting on display anywhere on College property that is considered to be not in support of the mission of the College. These include those postings considered in violation of College policies, including, but not limited to the College’s Non-Discrimination and Harassment policy, Sex Misconduct Policy, and other applicable policies.

Student Group/Club

In order for student groups to receive permission for a sales and/or solicitation permit at Manhattanville College, the following guidelines must be adhered to:

• A representative of the student group must register with the Office of Student Activities to assist in publicity and scheduling and to register to whom profits will go.
• All sales must take place in an area designated by the Office of Student Activities.
• No sales may take place in residence halls.
• A limited number of permits will be granted for any one type of sale.
• The College Bookstore and “College Ring Days” will receive priority in scheduling.
• The College may revoke a permit at any time.
• The sponsoring group must have a representative present at the designated area at all times during the event.
• All money collected by clubs/organizations must be immediately brought to Student Activities Monday-Friday from 9am – 5pm, or to Campus Safety after hours or on the weekends. Two members of the club/organization must complete a deposit form when depositing money. MONEY CANNOT BE KEPT OVERNIGHT.
• The sale or distribution of food items must meet the requirements of Westchester Health Department- Food Safety Resources, which is available at http://health.westchestergov.com/food-safety-fact-sheets. Food for activities that are not catered by Chartwells Food Service must be approved in advance by the Office of Student Activities via the Event Proposal Form found on Presence.
• Any student who wishes to sell items on campus but is not sponsored by or supporting a student organization must follow the policies for outside vendors.
• The sales and/or solicitations must not disrupt College activities. Flyers/advertisements may only be handed out from people sitting behind a registered table and only to people who approach the table to receive information. Vendors may not call out to others and may not approach and hand out flyers/advertisements to others (except as a planned part of an approved program), and must remain behind their table.

Political Campaigning

The three major concerns in regard to campaigning are to protect rights of privacy, to protect the name of Manhattanville College, and to avoid soliciting funds on campus for political purposes. Therefore, the following policies have been established:

• An information table may be set up in public areas outside the Bookstore.
• There may be no door-to-door canvassing or display tables in residence halls, administrative or academic areas.
• Voter registration sign-up tables are the exception because this is a drive to promote civic responsibility and is non-partisan.
• The name “Manhattanville” may not be used in connection with any political purposes.
• Implied approval by Manhattanville for any political candidate may not be used.
• There can be no effort to solicit funds for a campaign. If donations for campaign paraphernalia are requested, it is understood that this is voluntary.