Policies and Procedures

• Membership to the committee is by appointment of the Provost/Executive Vice President and the Vice President for Student Life/Dean of Students.
• The committee has two standing Co-Chairs, the Associate Provost for Academic Affairs, or designee, and the Vice President for Student Life/Dean of Students, or designee.
• Faculty and staff members will be ineligible to vote on funding from this committee for their own initiatives during the term of their service on the committee.
• Committee meetings are scheduled by the Chairs once a month at a time convenient to committee members, unless committee business necessitates more frequent meetings.
• The Chairs inform members of meetings at least one week in advance and provide a written agenda and a copy of the minutes of the previous meeting.
• The Chairs preside at all meetings unless they appoint a proxy in his/her absence.
• The Chairs appoint another committee member to record the minutes of each meeting.
• All decisions on committee business will be made through normal parliamentary procedure and a majority vote of the members present. A quorum consists of a majority of the committee membership.
• The Chairs report the committee’s recommendations for funding promptly to the Provost/Executive Vice President and the Vice President of Student Life/Dean of Students. Once approved, the Chairs of the residential campus committee will notify applicants.
• The Chairs are responsible for completing all reports of committee business and submitting them to the Provost/Executive Vice President and the Vice President of Student Life/Dean of Students at the end of each academic year as necessary. This report will be forwarded to the President.