Financial Regulations

Book Rental

The Book Rental Office is located in the Viking Services Center (formerly known as Ridley University Center). Through the Follett IncludED program, students may rent all required textbooks and receive required course material (i.e., lab manuals and access codes) each semester. Book Rental charges are added automatically for all Full Time Undergraduate students during the Fall and Spring semesters; Part Time students can request this service through Self Service Banner.

RENTAL TEXTBOOKS RETURN POLICY

All rental textbooks shall be returned no later than the next business day following the final examination period for that term. If textbooks are not returned by the due date, the full replacement cost of the unreturned textbooks and other materials will
be charged to the student’s account. Credits to student accounts for books returned after the deadline are not available. Charges will also be assessed for damaged textbooks. In addition, charges will be assessed for missing supplemental materials like compact discs that accompany some textbooks. A student may not rent textbooks for a new semester until all unreturned book and damaged book charges from a prior semester are paid. Textbooks returned by mail must be received by the due date; include the student’s full name, Banner identification number and mailed to the following address:

Elizabeth City State University
Book Rental
1704 Weeksville Road
Elizabeth City, NC 27909

Boarding Students

All students residing in University Housing and Residence Life are required to participate in a Campus Dining meal plan program. The boarding package includes 19, 15, or 10 meals per week. Boarding students may also sign-up for one of our residential block plans (listed below). All freshmen residing in University housing are required to participate in the 19-meal plan during their first year. Sophomores, juniors, and seniors residing in University housing may choose any residential meal plan. Unused meals do not carry over to the next week or semester. The meal plan rates (tax included) are as follows:

The Director of Food Services will accommodate students with dietary restrictions and will provide meals as prescribed. (Note: Appropriate documentation must be provided before special accommodations can be made.) Dining services refunds or reduced rates cannot be made because of special dietary requirements.

Meal plan changes must be requested within the first week of the academic semester. After the first week of classes, changes to meal plans are no longer accepted. A Meal Plan Change form must be submitted to the ID Card Office located in the Viking Services building formerly known as Ridley University Center. Students may, at any time during the Semester, change to higher-tier meal plan. Students changing from a less expensive plan to a more expensive plan option will be required to pay a prorated charge based on the date of the change.

Students who cancel or buy out of their Housing Contract for any reason or are evicted from Residence Life will require a $100 cancellation fee for canceling their Meal Plan. This fee is applicable to any semester in which your meal plan is cancelled. The University may grant cancellation of this contract in certain cases, such as academic dismissal, academic withdrawal from the University, or for some other unforeseen circumstance. Meal plans are refundable on a prorated basis less any Vikings Bucks funds used less any fees or charges.

Damages

A student is financially responsible for damage done to any building, equipment, or other property of the University if he or she is at fault. If it cannot be determined which student is responsible for the damage, the cost of the damage will be distributed equally among the group of students using the facilities at the time of damage.

Accounts for Veterans and War Orphans

For assistance in processing Veterans Administration Applications, a veteran and/or war orphan should confer with the Registrar’s Office as early as possible after his/her official class load has been determined for the semester. A veteran must register for and complete at least 12 semester hours to receive maximum benefits each semester.

Refund Policy

If a student officially withdraws from the University on or before the end of the first week of classes, the amount paid may be refunded. After the first week of classes, the charges for tuition, fees, and room and board will be assessed based on 20 percent per week for the next four weeks of the semester. After the first five weeks of classes, no refunds will be issued. The weekly charge begins with the first day of scheduled classes regardless of the actual day of enrollment.

Financial Aid will be adjusted in accordance with Federal and State regulations.

If a student departs from the University without following the "official withdrawal procedures," he or she may be subject to 100 percent of the semester charges.

Refunds Due to Dropping and Adding of Courses

A student who drops courses so that he or she is no longer a full-time student will have his or her charges reduced accordingly and will receive any refund due, provided the courses are dropped prior to the end of the official drop/add period. No adjustments or refunds will be made for courses dropped after the end of the official drop/add period.

Payment Policy

The University will not release any refund of tuition, fees, or room and board until at least four weeks have elapsed from the date of official withdrawal. Upon request, all refunds will be made by check payable to the agency or person responsible for the student’s bill.

Financial Obligations

All students are expected to meet their financial obligations to the University promptly and without notice from the Office of Business and Finance. It is each student’s responsibility to keep parents or guardians informed of all statements of accounts.

Students whose accounts are more than 14 days overdue may have their attendance in classes discontinued or be requested to withdraw from the University.

Students are urged to make their tuition and fee payments online using our secure Touchnet system through Self Service Banner. To make a payment online, log into SSB, click on Student, Student Account, View Bill/Make a Payment. If paying by mail, payment should reach our office at least fifteen (15) days before reporting to the University. Remittances should be sent directly to the Office of Student Accounts, Elizabeth City State University, 1704 Weeksville Road, Elizabeth City, NC 27909. Each remittance should state clearly and specifically the purpose and for whom the money is intended. Certified checks or money orders will be accepted.

The established State Fiscal Policies and Regulations under which Elizabeth City State University operates state that all student accounts are due and payable on registration day, and, if not paid on that day, accounts must be paid in full prior to the close of the semester for which the student is registered. Students returning to the University with an outstanding balance will not be allowed to preregister or obtain a housing assignment. After the close of the semester, an account which remains unpaid is delinquent. No grades, transcripts of credits, or diploma shall be issued by the Office of the Registrar for any student whose account remains unpaid after the close of the semester.

The intent of this policy is primarily to place the responsibility for keeping accounts current on the student rather than on the University. The policy is not considered unduly burdensome considering the many scholarships, grants, loans, and other funds which are available to qualified students.