Book Rental Policies
The ECSU Book Rental Office is located in Lester Hall. The office hours are Monday through Friday, 8:00 am to 5:00 pm, unless otherwise posted. Textbooks are distributed using a book rental system. All rental textbooks shall be returned no later than the next business day after final examinations. Unreturned textbooks will be charged to the student accounts at the replacement cost. A replacement fee will be charged for missing supplemental materials like CDs, missing pages or other damage to the textbooks. A student may not rent books for a new semester until all previously rented book charges are paid. Textbooks may be returned by mail; however, the due dates listed still apply.
Boarding Students
The boarding package includes 19, 15, or 10 meals per week. All freshmen residing in University housing are required to participate in the 19 meal plan during their first semester. Sophomores, juniors, and seniors residing in University housing may choose either the 19 or 15 meal plan. Residents of Viking Village may choose 19, 15, or 10 meals per week, but are required to have a meal plan. Unused meals do not carry over to the next week or semester. The meal plan rates (tax included) are as follows:
| 19 meals per week |
$1,600.77/sem |
| 15 meals per week |
$1,389.27/sem |
| 10 meals per week |
$1,200.00/sem |
The Director of Food Services will accommodate students with dietary restrictions and will provide meals as prescribed. (Note: Appropriate documentation must be provided before special accommodations can be made.)
Damages
A student is financially responsible for damage done to any building, equipment, or other property of the University if he or she is at fault. If it cannot be determined which student is responsible for the damage, the cost of the damage will be distributed equally among the group of students using the facilities at the time of damage.
Accounts for Veterans and War Orphans
For assistance in processing Veterans Administration Applications, a veteran and/or war orphan should confer with the Registrar’s Office as early as possible after his/her official class load has been determined for the semester. A veteran must register for and complete at least 12 semester hours to receive maximum benefits each semester.
Refund Policy
If a student officially withdraws from the University on or before the end of the first week of classes, the amount paid may be refunded. After the first week of classes, the charges for tuition, fees, and room and board will be assessed based on 20 percent per week for the next four weeks of the semester. After the first five weeks of classes, no refunds will be issued. The weekly charge begins with the first day of scheduled classes regardless of the actual day of enrollment.
Financial Aid will be adjusted in accordance with Federal and State regulations.
If a student departs from the University without following the "official withdrawal procedures," he or she may be subject to 100 percent of the semester charges.
Refunds Due to Dropping and Adding of Courses
A student who drops courses so that he or she is no longer a full-time student will have his or her charges reduced accordingly and will receive any refund due, provided the courses are dropped prior to the end of the official drop/add period. No adjustments or refunds will be made for courses dropped after the end of the official drop/add period.
Payment Policy
The University will not release any refund of tuition, fees, or room and board until at least four weeks have elapsed from the date of official withdrawal. Upon request, all refunds will be made by check payable to the agency or person responsible for the student’s bill.
Financial Obligations
All students are expected to meet their financial obligations to the University promptly and without notice from the Office of Business and Finance. It is each student’s responsibility to keep parents or guardians informed of all statements of accounts.
Students whose accounts are more than 14 days overdue may have their attendance in classes discontinued or be requested to withdraw from the University.
Students are urged to make their tuition and fee payments by mail at least fifteen (15) days before reporting to the University. Remittances should be sent directly to the Office of Student Accounts, Elizabeth City State University, 1704 Weeksville Road, Elizabeth City, NC 27909. Each remittance should state clearly and specifically the purpose and for whom the money is intended. Certified checks or money orders will be accepted.
The established State Fiscal Policies and Regulations under which Elizabeth City State University operates state that all student accounts are due and payable on registration day, and, if not paid on that day, accounts must be paid in full prior to the close of the semester for which the student is registered. Students returning to the University with an outstanding balance will not be allowed to preregister or obtain a housing assignment. After the close of the semester, an account which remains unpaid is delinquent. No grades, transcripts of credits, or diploma shall be issued by the Office of the Registrar for any student whose account remains unpaid after the close of the semester.
The intent of this policy is primarily to place the responsibility for keeping accounts current on the student rather than on the University. The policy is not considered unduly burdensome considering the many scholarships, grants, loans, and other funds which are available to qualified students.