Grades and Grading Policies

Grading

The following table lists the grades that are used at Manhattanville University:

Incomplete Grades

An incomplete grade (GD) is given only for extraordinary reasons and means that an instructor granted an extension for a period established by the Provost or relevant Dean. Only students may request incompletes. Cannot be awarded using online grading. Incomplete requests must be finalized one week before the last day of classes or the last day of final exams for the semester within which they apply.

Incompletes must be finished by the following dates:

• Fall Semester: February 1st
• Winter Session: March 1st
• Spring Semester: July 1st
• Summer Sessions: October 1st

Until then, a GD grade is entered on the transcript. If the work is not completed by the stipulated deadline, the student receives an F.

Pass/Fail Option

Students (except those on probation) may choose to take up to 4 credits a semester on a Pass/Fail rather than a letter grade basis. However, this grading option must be chosen before the end of the Add/Drop period.

Note: All coursework to be counted toward the major and minor must be taken for a letter grade, and must receive a grade of C- or better, unless an individual program stipulates otherwise. The single exception to this is the internship taken on a pass/fail basis. Students who wish to fulfill a major or minor requirement with an internship on a pass/fail basis, must have approval from the division chair.

Grade Changes and Appeals

Grade Changes

Grades may be changed due to clerical or calculation error on the part of the instructor or the Registrar's Office only, not for work submitted after the end of the term (unless the previous grade was an incomplete). Requests for change of grade are to be made by the instructor on the student's behalf to the appropriate dean. Grade change requests must be made within one calendar year of the grade due date (as published in the Academic Calendar) of the term in which the coursework was taken. However, grade changes will not be accepted more than 45 days after the conferral of a degree, at which time the Registrar's Office officially closes the student's degree record. Exception: The student's transcript remains open if there is pending grade appeal.

Grade Appeals

The instructor of a course is responsible for the evaluation of a student's work in the classroom. If students believe that they can objectively demonstrate that a course grade is in error, or that some documented extenuating circumstance was not taken into consideration, they may pursue a Grade Appeal. Please note that the only permissible reason for a Grade Appeal is the unfair evaluation of academic work, and that only final course grades are subject to appeal. Course grades assigned as a result of academic dishonesty are overseen by the Academic Integrity Committee and should not be appealed using the procedure here; see the section on Academic Integrity. Note: In accordance with FERPA, only the student may petition for an appeal. Parents, guardians, or other parties cannot initiate an appeal. Such individuals may participate in the process provided the student has identified them with FERPA waivers of confidentiality with the University.

Before submitting an appeal, students should consider the following questions:

• Does the calculation of final numerical grades match the percentages stated in the instructor's syllabus?
• What was the student's true attendance record?
• Have all course requirements been met, as stated in the syllabus? Does the student's submitted work satisfy the requirements for each assignment?
• If, after answering these questions, the student believes that a grade appeal is needed, they must first make every effort to contact the course instructor and attempt to resolve the situation. If the instructor is difficult to reach or unresponsive, the student should request that the division chair contact the instructor.
• If the student is unable to reach a resolution after consulting the instructor, or if the instructor cannot be contacted, the student may then file a Grade Appeal with the chair of the relevant division. (If the instructor and the division chair are one and the same, the appeal should be made to the relevant Dean.) A student's appeal should demonstrate an objective discrepancy between the way in which they were evaluated and the grading standards outlined in the syllabus.
• Grade appeals must be made in writing and must be filed within 45 days of the grade award date. By submitting a grade appeal, the student acknowledges that the final grade resulting from the process may be the same as the original, higher, or even lower.
• The student's appeal will be considered by an ad hoc divisional committee. After considering the student's appeal and consulting with the instructor, the division chair will notify the student of its decision in writing. This notification will be no later than the end of the semester following the one in which the grade was given.
• If the student believes that the divisional appeal process failed to consider important evidence, or was procedurally incorrect, they may further appeal the grade to the Grade Appeals Committee by filing a second Grade Appeal within 14 days of the division's decision. Such an appeal will only be considered on the basis of new evidence or a lack of due process. The Grade Appeals Committee is convened by the relevant Dean and consists of faculty members with relevant academic expertise. The decision of the Grade Appeals Committee is final.

Undergraduate Grade Replacement Policy

Starting in Fall 2012, undergraduates who retake a course below the 4000 level will have the lower of the two grades removed from the GPA calculation as long as the initial grade was C- or lower. If a repeat attempt results in the same grade being earned, the previous attempt will be removed from the GPA. There is a limit of five (5) grade replacements that may be applied within a degree program career. A course taken prior to the activation of this policy can still have its grade replaced, as long as the course is retaken in Fall 2012 or later. This policy is not retroactive. Courses already repeated prior to Fall 2012 will follow the old rules.

Students in the School of Nursing and Health Sciences must consult the SNHS specific policies regarding Grade Replacement.

Undergraduate Grade Replacement Policy Highlights and Quick Reference

• The policy applies to repeated course work taken during the Fall 2012 term on forward. This policy is not retroactive. Courses already repeated in previous terms will follow the old rules.
• Grade Replacement may only be applied to a course if the previous grade earned was a C-, D, or F. The replaced grade will appear on grade displays and transcripts with a "#" sign to the left of the grade letter, appearing as a #C-, #D, or #F.
• Grade replacements may only be applied for courses retaken in the 1000, 2000, and 3000 levels. The lower of the two grades will be replaced and removed from both the term and cumulative GPA calculations for the term containing the course. If a repeat attempt results in the same grade being earned, the previous attempt will be removed. All 4000-level courses are excluded from this policy.
• Credit is granted only once for any repeated course. The earlier course attempt will be the course that will carry the completed credit value.
• There is a limit of five (5) grade replacements that may be applied within a degree program career.
• Degree Audit and grade replacement: Since Degree Audit displays only course work that carries earned credit, the previously taken course with the replaced grade will appear on a student's audit lists to fulfill requirements. This is not a cause for concern as Degree Audit's focus is to track and tally courses that carry earned credit and completed status. Degree Audit is not a transcript.

Undergraduate Grade Replacement Policy Limitations

• Only the last grade earned will count in the grade point average (GPA). However, all grades for the course will remain on a student's transcript.
• Faculty do not assign replacement grades. The posting of #C-, #D, or #F replacement grades and administration of the grade replacement policy is managed by the Registrar's Office. Students must continue to consult with their advisors on whether repeating a course for an improved grade fits with their particular program requirements and academic goals.
• Grade replacements must match course for course. Exceptions will be made if a course will not be offered again before a student's intended graduation date and a faculty member agrees that an independent study can serve as an appropriate substitution. Such independent studies must be approved by the division/department chair and the relevant dean.
• A student receiving a letter grade can only replace that grade with another letter grade. Students may not elect to retake a course for a Pass/Fail ("P") or Audit ("AU") grade and then use it for grade replacement.
• A "W" grade (Withdrawal) cannot replace previous letter grades under this policy. Also, this policy will not remove previous "W" grades from a term record or transcript.
• In general, only Manhattanville courses are eligible for grade replacement. Transfer course work may not be used to replace an earlier grade on a Manhattanville transcript. Exceptions will be made for Acadeum or SUNY Purchase courses taken in a semester when the repeated course is not available at Manhattanville.
• Grade Replacement is an automatic policy that cannot be applied selectively on an individual course basis.
• Undergraduate term academic standings such as Deans List, Good Standing, and Probation are awarded at the completion of each Fall and Spring term. Previously awarded standing distinctions will not be re-evaluated or adjusted when grade replacements occur in past terms.
• When a student submits an official transcript to apply for admission or transfer to another academic institution, that institution may include all grades in the calculation of GPA for admission purposes, including replaced grades under this policy. Always review and understand a prospective institution's admission and transfer policies before applying.

In accordance with Department of Education regulations, all attempted coursework is included to determine Financial Aid eligibility. Students are encouraged to consult their financial aid advisor regarding any out of pocket costs for a repeated course.