Events with invited institutions/organizations/presenters

• Students planning a social event on campus that invites other institutions/organizations/presenters not associated with the college must meet with the designated staff member from CSIL to discuss the event and how and where the event will be advertised.
• The event host(s) of the event must submit a list of invited visitors of the institution to the designated CSIL staff member at least one week prior to the event. Failure to do so may result in no visitor policy for that event.
• The Center for Student Involvement & Leadership will share the list with appropriate college personnel (i.e. Dean of Students, and Campus Safety). If there is a potential problem the event host will be contacted to discuss the event.
• CSIL will contact the appropriate personnel at the invited institution/organization/presenter to discuss the visitor policy and pertinent college rules and regulations.
  
  
• Students on the pre-approved outside institution visitor list must present at the front gate a current valid Photo ID (driver’s license, passport, or State ID). If a visitor’s name is not on the pre-approved visitor list, the student will not be permitted to enter the campus.
• Groups bringing in any invited or paid presenters (i.e. DJ, speaker, performer) must submit a list of all presenters and any support staff. This must be submitted and approved at least one week prior to the event.
  
  

DJs are limited to bringing 4 assistants for set-up, performance, or breakdown unless pre-approved by CSIL. CSIL reserves the right to request the DJ and their staff leave campus for any actions, decisions, behaviors, or comments that are disruptive.

The following information needs to be included on the institution visitor list:

• Visitors Full Name (first and last), Visitors Date of Birth and Visitor Home Address (including, street, city and state)
• Visitor contact information including email and phone number