Academic Standing

The Kalamazoo Valley Community College Academic Probation Policy is intended to ensure consistency and fairness and target student support in order to increase the opportunity for more Kalamazoo Valley students to attain their academic goals.

Satisfactory Academic Progress (SAP) is defined as meeting minimum academic standards to assure successful achievement of Kalamazoo Valley graduation requirements. To this end the following policy has been adopted.

Satisfactory Academic Progress/Academic Good Standing – Cumulative Grade Point Average (GPA) of 2.0 or greater.

Academic Warning

Cumulative GPA is less than 2.0.
Students with less than a 2.0 GPA will be notified through their Kalamazoo Valley email, instructor or academic counselor notification, and/or first-class mail.

Students should meet with a counselor by the following dates and develop a shared Student Success Plan (SSP):
- Following the fall semester, prior to February 1st.
- Following the winter semester, prior to June 1st.
- Following the summer semester, prior to October 1st.

It is highly recommended that students register for no more than twelve (12) credit-hours for the next enrolled semester. It is also recommended that students complete only face-to-face courses.
Students are encouraged to complete “Academic Success Training” (AST) with an Educational Professional at the Learning Center. AST is a free, non-credit opportunity for all students.
Once a student has achieved an overall GPA of 2.0 or greater (not semester-based) the academic warning status will be lifted.

Academic Probation

Academic Warning protocol has been met and the student’s semester GPA is less than a 2.0 during this period.
Students with less than a 2.0 GPA will be notified through their Kalamazoo Valley email, instructor or academic counselor notification, and/or first-class mail.
If a student does not achieve an overall semester GPA of 2.0 or greater, further registration will be blocked and released only after meeting with an academic counselor.
Registration will be restricted to no more than nine (9) credit-hours for the next enrolled semester. Online courses are highly discouraged. Students requesting and/or required to register for more than nine (9) credit hours will need to be granted approval from an academic counselor.
Students must attend and successfully complete AST. At the discretion of the academic counselor, this requirement can be waived and/or a substitute identified.
Once a student has achieved a semester-based GPA of 2.0 or greater the academic probation status will be lifted and the student will be moved to an academic warning status.

Academic Dismissal

Academic Probation protocol has been met and the student’s semester GPA during the Academic Probation status is less than a 2.0.
Students with less than a 2.0 GPA will be notified through their Kalamazoo Valley email, instructor or academic counselor notification, and/or first-class mail.
Students meeting academic dismissal criteria will be dismissed at the end of the semester after grades have been posted.
Students must meet with an academic counselor and review/revise their SSP and establish alternative success strategies.
A registration restriction will be placed on the student’s account until the student meets with an academic counselor. In all cases the student will be dismissed in the semester following academic dismissal (fall, winter, or summer).
Once permitted to return to the college the student will remain on Dismissal Reinstatement and must demonstrate consistent satisfactory progress to meet GPA requirements.
No more than two courses are permitted upon reinstatement. Students requesting more than two courses must be granted approval from the Director of Advising and Counseling, who will review and make the final decisions on course limits submitted through the students’ academic standing appeals.
Continued failure to meet satisfactory academic progress may place the student at risk of progressive dismissal from the college.
Upon return and once a student has achieved a semester-based GPA of 2.0 or greater, the student will be moved to academic probation status.

NOTES: If subject to academic dismissal, a student has the right to appeal. The initial appeal will be made in writing using the Academic Dismissal Appeal form. Students must submit this form to the Kalamazoo Valley Advising and Counseling Office, located in Student Development Services, on or before the deadline outlined on the form itself.