Grade of INC (Incomplete)
A grade of INC is given in lieu of a grade only in exceptional circumstances for students who have been doing satisfactory work and have been unable to complete course requirements. Students who receive an Incomplete must fulfill their academic obligation within one calendar year of the end of the semester in which the grade of Incomplete is given. In extraordinary circumstances and with the approval of the Dean of Academic Programs or the Vice President for Enrollment Management, the time limit may be extended one additional year.
Incomplete grades that are not resolved within the above-mentioned time period will be changed to a F grade. No credit is awarded for Incompletes that have not been appropriately resolved. A maximum of three grades of Incomplete may be converted to regular grades during the course of a student’s enrollment in graduate studies at John Jay College. In rare circumstances, more than three grades of Incomplete may be converted to regular grades with the approval of the Dean of Academic Programs or the Vice President for Enrollment Management.
Once a student has completed their outstanding coursework, they should follow up with their professor to ensure that the Resolution of Incomplete form was submitted to the Office of the Registrar. Only faculty members are permitted to submit this form to the Office of the Registrar.
Grade of W (Withdrawal)
This grade indicates withdrawal with permission of the Registrar while students are doing satisfactory work. Students should check the Academic Calendar for the deadline to officially withdraw. This withdrawal is without academic prejudice.
Graduate students who receive loans or other forms of federal financial assistance should check with the Financial Aid Office before withdrawing from courses.
Grade of WN (Withdrawal – Did Not Attend)
This grade is calculated the same as a W grade and is assigned by the instructor when the instructor has no record of the student attending the course for the semester.
Grade of WU (Withdrew Unofficially)
The grade of WU is assigned by the instructor when a student has ceased attending class and has not officially withdrawn. WU grades will remain on a student's transcript and will have no impact on a student's cumulative GPA. In order to receive credit, the student will need to retake the course.
Students who want to withdraw from a class should do so via CUNYfirst prior to the deadline posted in the Academic Calendar.
Pass/Fail Option
Graduate students taking undergraduate courses to meet conditions of matriculation, such as STA 250 or PSY 311, may take them on a Pass/Fail basis. Application for the Pass/Fail Option for a class must be made at the Office of the Registrar before the conclusion of the second week of classes or before the end of the first week of classes in summer session. Once granted, this option is irrevocable. Pass/Fail option grades are not computed in the grade point average.
Graduate Failing Grade Repeat Policy
Students who receive a failing grade in a graduate-level course may retake that course, with certain limits set forth in this policy. This policy does not apply to INC grades.
If a course is retaken, the original failing grade remains on the student’s transcript. But, depending on the grade achieved upon retaking, the original failing grade may be removed from the student’s cumulative GPA. If a grade of C- or better is earned, that new grade will count toward the student’s cumulative GPA, and the original failing grade will not. If, on the other hand, a grade is earned that is not a C- or better, both the original failing grade and the new grade will count toward the student’s cumulative GPA.
This policy has both per-course and per degree caps. A particular course can be retaken only one time (this is the per-course cap). A maximum of two failing grades may be replaced during the course of a student’s graduate-level studies for each graduate degree obtained at John Jay College (this is the per degree cap). Because there are per-course and per degree caps, a student might earn a failing grade in a required course and be unable to replace it. That would put the student at risk of academic dismissal, so the student should consult with graduate program directors.
Grade Point Average
The grade point average (GPA) is computed by multiplying the index (numerical) value of grades A, A–, B+, B, B–, C+, C– and F (see GRADES table at the beginning of this section) with the number of credits of each course, which yields the number of quality points. The number of quality points is then divided by the total number of accumulated credits to yield the GPA.
Graduate students must maintain a cumulative grade point average of at least 3.0 to remain in good academic standing. See the Good Academic Standing section of this bulletin for more information.