Definitions

D32F

The academic year begins late in August and ends the following May, near the end of the month for the majority of Elon programs, with some graduate programs adhering to somewhat different starting and ending dates. The employee’s annual Letter of Agreement specifies each year the exact dates of employment. The University pays salaries in twelve equal monthly installments on the last working day of each month, unless otherwise specified in the faculty member’s annual Letter of Agreement. Any change of salary becomes effective on September 1, and the first payment on the new schedule will be made on the last working day of each month.

D35G

The majority of staff positions are 12 month appointments, with employment from June 1 to May 31, or as specified in the employee’s annual Letter of Agreement. The Elon University Staff Manual, section V-9, specifies vacation for exempt (salaried) employees. Any change of salary becomes effective on June 1, and the first payment on the new schedule will be made on the last working day of each month in twelve installments.

D22A

Elon University is governed by a self-perpetuating Board of Trustees consisting of 41 people: 36 regular Trustees, 2 youth Trustees, and 3 ex-officio Trustees.

D25W

As a handbook created to explain policy and procedures for faculty members, this document requires a clear definition of the term “faculty.” The term faculty is customarily used in academic and public culture to refer to educational personnel whose primary task is teaching. This definition is also used at Elon University. However, as with many other institutions, Elon, in addition to its teaching faculty, grants faculty rank to other academic affairs personnel. To this extent three mutually exclusive categories exist for individuals who may be granted faculty rank, plus a fourth category, “faculty,” that includes the other three. The four categories below explain which people are included in the various policies and procedures described in this handbook.

In this handbook, the terms “faculty,” “all faculty,” and “the faculty in general” will be used to refer to all employees with faculty rank. When a more specific subgroup is being referred to, either the title of the section or the first reference to the group within the section will indicate the appropriate subgroup. Occasionally the descriptor “faculty who teach classes” may be used to refer only to those employees with faculty rank who have actual classroom responsibilities.

D28W

The most generic use of the term “faculty” refers to those Elon University employees with faculty rank. “Faculty Rank” refers to an appointment that is given by the Board of Trustees. All persons with faculty rank attend faculty meetings and may vote on matters that come before that body. Elon University grants faculty rank to all its employees teaching full-time and its part-time instructors teaching 18 or more semester hours in an academic year. But because Elon University also grants faculty rank to personnel who may be employed primarily in administrative or staff positions (and may or may not actually teach courses), the use of the generic “faculty” is not specific enough to delineate accurate inclusion or exclusion for a number of policies.

Elon employees with faculty rank will belong to one of the three categories listed below as their primary status in addition to their inclusion in the more general “faculty” category, even though people belonging to one category may sometimes perform duties associated with the other two categories.

The University assigns faculty to the categories below according to the nature of their appointments including such criteria as professional expectations and the evaluation procedures used to assess their growth and competency.

D33T

Teaching faculty are those members of the University holding faculty rank whose fundamental responsibilities are the instruction of students, professional activities, and, where appropriate for their type of faculty appointment, scholarly or artistic forms of expression that are the basis of a university community. Teaching faculty members are subject to professional and institutional expectations outlined in this Faculty Handbook.

Teaching faculty status is limited to those whose performance assessment is linked to the completion of an annual Unit I (Annual Report for Teaching Faculty), which describes teaching, scholarship (appropriate to faculty appointment), and professional/University service activities during the preceding year. Teaching faculty also participate in an annual review process which includes the Department Chair and Dean of the school or college. Furthermore, such faculty members are normally subject to formal review by the Promotions and Tenure Committee at various points during their careers at the University. The University typically employs faculty through an annual Letter of Agreement which specifies nine months of service during an August-May period.

D23C

Administrators with faculty rank are members of the University holding faculty rank whose positions include oversight for the University as a whole as well as management of its broader educational goals and programs. The category of administrators with faculty rank includes those members who are at the position of Vice President or above, Deans and Associate Deans of schools and the College of Arts and Sciences, members of the Academic Affairs Advisory Council who hold faculty rank, and the Athletic Director.

Administrators with faculty rank are typically employed through annual contracts, which specify a June-May period of service. Their duties are specified formally in official position descriptions maintained by the University, but may also include other responsibilities as assigned by the President or the Board of Trustees. They are subject to annual performance evaluations which include formal input from faculty and staff as well as judgments rendered by their pertinent supervisor, the Provost and Vice President for Academic Affairs, and the President.

The President of the University conducts an annual evaluation of the Provost and Vice President for Academic Affairs. The Board of Trustees conducts an annual evaluation of the President.

D34E

Staff with faculty rank describes members of the University holding faculty rank of Assistant Professor or above who have supervisory responsibility for specific programs that provide educational opportunities for students, implement academic procedures, or otherwise support the educational mission of the University.

Staff with faculty rank are typically employed through annual contracts specifying a June-May period of service. Their duties are specified in formal position descriptions maintained by the University. They are subject to annual performance evaluations which include formal input from those they supervise as well as judgments rendered by their pertinent supervisors, Vice President, and the Provost and Vice President for Academic Affairs.

Elon librarians are hired as staff with faculty rank with accompanying privileges and responsibilities. (E25V) They hold faculty ranks of Assistant Librarian, Associate Librarian, and Senior Librarian. Their duties are specified in formal position descriptions maintained by the University. In addition to annual performance reviews, librarians stand for continuance review (R28M) and promotion review (P32N, P34N), defined in the faculty handbook. At the time of successful continuance and/or promotion review, librarians are granted multiyear contracts. Librarians are considered post-probationary after successful continuance review. (R24Y)

D29Q

As they relate to benefits provided to faculty at Elon University, the terms “spouse/qualifying partner” and “dependent” are defined as follows:

• Spouse/qualifying partner is either an individual who is in a marriage recognized by the law in the state of residence or an individual with a qualifying same-sex partner, as determined through the Office of Human Resources.
• Dependents are the spouse/qualifying partner and all unmarried children, including adopted sons or daughters and stepsons or stepdaughters.