Levels of Student Organization Recognition

There are different levels of student organization recognition during the development process and for existing organizations. As noted above, Provisional, and Full/Active Statuses are granted during the development of new organizations. Once an organization is developed, it may be deemed necessary by Student Involvement, the Student Life Committee, or SGA to move the organization to Probationary or Inactive Status. Certain benefits and privileges are awarded of student organizations in good standing at each of the levels of recognition. Furthermore, organizations with national affiliation may be subject to additional guidelines and recognition statuses per their respective governing organization.

Developmental Status

When an organization has reached Developmental Status, it may:

• Reserve rooms for the purpose of holding interest meetings.
• Advertise that the group will be holding interest meetings (via PhoenixCONNECT, flyers, digital posters, table tents, E-Net, ENN, etc.) to gain membership and assess viability of the organization.
• Have access to an organization page through PhoenixCONNECT.

The organization may not use the Elon name in official business, travel off-campus as a group or otherwise commence activities as a developmental organization.

Provisional and Full/Active Status

When an organization has reached Provisional or Active Status, it may do the following:

• Function as a student organization (attend competitions, hold performances, etc.).
• Reserve rooms, vans, and other necessary equipment.
• Advertise that the group will be holding interest meetings (via PhoenixCONNECT, flyers, digital posters, Today@Elon, etc.) to gain membership and assess visibility of the organization.
• Have access to a page on PhoenixCONNECT.
• Access the University’s liability insurance.
• Use “Elon” in conjunction with the name of the group (Elon cannot be the first word in the official name of the organization).
• Participate in organization fairs.
• Be listed on official Elon documents and websites as a student organization.
• Request funding from the Student Government Association.

Probationary Status

Student Involvement, the Student Life Committee, or the SGA can recommend an organization be placed on Probationary Status due to:

• Lack of sufficient and sustainable membership.
• Improper use or lack of use of SGA funds.
• Failure to submit membership and leadership rosters.
• Lack of student leadership/selected officers.
• Recommendation from the faculty or staff advisor.
• Violations of regulations and policies specified in the Elon University Student Handbook.

Student Organizations with Probationary Status may continue to function as an active organization by hosting meetings and events. After a period of one semester, a Probationary review will be held to recommend the organization move to Full/Active status or to Inactive status.

Inactive Status

Inactive organizations are no longer permitted to function on campus as stated above. By recommendation from Student Involvement, the Student Life Committee, or SGA, an organization can be moved to Inactive Status due to:

• Lack of sufficient and sustainable membership.
• Improper or lack of use of SGA funds for more than 2 consecutive years.
• Failure to submit membership or leadership rosters for more than 2 consecutive years on PhoenixCONNECT.
• Lack of student leadership/selected officers.
• Failure to participate in required programs, education sessions, and trainings sponsored by Student Involvement, the Center for Leadership, the Moseley Center, or the University department with which the organization is affiliated.
• Recommendation from the faculty or staff advisor.
• Remaining on Provisional status following 2 or more Provisional reviews with the Student Life Committee.
• Remaining on Probationary Status for more than 2 consecutive years without noticeable action being taken to sustain the organization.

Any inactive organization must attend a New Student Organization Information Session and submit all new forms (proposal and advisor agreement) to Student Involvement to begin the reinstatement process. Inactive organizations will begin the development process just as a new organization regardless of their previous existence on campus. Please refer to the development process above for more specific details.