D. Disciplinary Status Levels
When a student is found responsible for violating the code of conduct, a disciplinary status is assigned. The options include the following:
Academic Censure: Censure is the minimum sanction assigned for academic policy violations. A disciplinary record will be created and maintained in the Office of Student Conduct. The file will contain all documents pertaining to the incident and conduct process. Notification will be sent to the parent(s)/guardian(s) of a student placed on academic censure.
Reprimand: Reprimand is the lowest level of warning assigned for minor violations of code of conduct policies. The reprimand is notification to the student that s/he has been found responsible for a violation and that any other violations of university regulations for which the student is found responsible will result in more serious sanctions. A reprimand remains in effect for one calendar year. If there are no additional violations during that time, the reprimand is removed from the student's official record.
Official Warning: The official warning is notification to the student(s) that s/he has been found responsible for a code of conduct violation and that any other violations will result in more serious sanctions. An official warning is assigned for behaviors considered to be mild in nature and outcome but could have negatively influenced/affected the community. If the violation involves drugs or alcohol, the parent(s)/guardian(s) will receive notice of the official warning.
Disciplinary Probation: A probationary status, imposed for a specific time period, during which a student is expected to show a positive change in behavior. Any violations occurring during the probation period will likely result in suspension in abeyance or disciplinary suspension. Notification will be sent to the parent(s)/guardian(s) of students placed on disciplinary probation. If the violation involves alcohol and/or drugs, it will be specified in the notice.
Suspension in Abeyance (previously referred to as “preliminary suspension”): The sanction of disciplinary suspension was issued but deferred. This unique status allows the student to continue with his/her daily university activities, but is expected to immediately exhibit a marked improvement in behavior or face suspension from the university. If the student does not meet all special stipulations associated with the suspension in abeyance or if s/he is found responsible of violating any other rule, regulation, policy or law, s/he will be sanctioned with disciplinary suspension from the university.
Notification will be sent to the parent(s)/guardian(s) of students placed on suspension in abeyance. If the violation involves alcohol and/or drugs, it will be specified in the notice.
See the beginning of this section for institutional policies related to suspension in abeyance and a student’s ability to participate in Study Abroad/Away programs and student leadership positions.
Disciplinary Suspension: The removal of a student from the university for a specific period of time. The student may apply for readmission at the end of that time, but will not be approved unless all other sanction deadlines have been met. It is expected that s/he will make every effort to rectify any previous misconduct by displaying irreproachable behavior in the future.
Notification will be sent to the parent(s)/guardian(s) of students placed on disciplinary suspension. If the violation involves alcohol and/or drugs, it will be specified in the notice.
While a student is suspended, s/he may not return to the campus or participate in any programs or activities of the university without written permission from the associate dean of students for leadership and honor code or the associate provost for assessment and academic operations. If the student returns to the campus without written permission during the suspension period, his/her eligibility to return to Elon in the future may be jeopardized.
This is the standard sanction for a student with a second academic policy violation. While a student is suspended for academic policy violations, s/he may not enroll in Elon University classes either on or off campus; nor may students transfer credits back to Elon for any course s/he may choose to take at another institution while on suspension.
Suspended students will only be refunded board and tuition using the refund schedule outlined in the academic catalog. All other fees and charges are forfeited.
When the student returns to Elon, s/he will be on suspension in abeyance for one year from the return date. If s/he is found responsible of violating any other code of conduct policy, s/he may be sanctioned with an additional suspension or permanent separation from the university.
See the beginning of this section for institutional policies related to disciplinary suspension and a student’s ability to participate in Study Abroad/Away programs and student leadership positions.
Permanent Separation: Permanent removal from the university. Students separated from the university will be refunded Board and Tuition only, using the refund schedule outlined in the Academic Catalog. All other fees and charges are forfeited.
If a student is permanently separated from the university, a notation will be made on the official transcript. Notification will be sent to the parent(s)/guardian(s) of students who are permanently separated. If the violation involves alcohol and/or drugs, it will be specified in the notice.
Students who are permanently separated from the university may not return to the campus or participate in any programs or activities of the university without written permission from the associate dean of students for leadership and honor code or the associate provost for assessment and academic operations. If the student returns to the campus without written permission, s/he may face criminal charges for trespassing.