Leave of Absence
An approved Leave of Absence (LOA) is a temporary interruption in a student’s academic attendance for a specific period of time in an ongoing program. A student attending AIU must submit a written request for a Leave of Absence (LOA) to Student Advising. Requests must be made in advance of the requested time off unless there have been unforeseen circumstances that prevented the student from making the request in advance. If a student requests a Leave of Absence and is unable to submit the appropriate documentation within their allotted time frame, the student will be withdrawn for non-submission of required documentation. At AIU, the LOA is a minimum of one quarter.
A student may be eligible for a Leave of Absence if one of the following conditions applies:
- Medical (including pregnancy)
- Family Care (childcare issues, loss of family member, or medical care of family)
- Jury Duty
The following requirements apply:
A student may be granted a Leave of Absence (LOA) if:
- A signed LOA request that includes the reason for the request is submitted in writing before the start of the session or within 5 calendar days of the begin date of the session if the student completed the prior term.
- Students may request multiple LOAs, but the total number of days the student remains on LOA may not exceed 180 days during a consecutive 12-month time frame.
- There may be limitations on LOA eligibility for a student enrolled in term-based programs due to scheduling requirements associated with the student’s return to school.
- Prior to applying for an LOA, the student must have completed his or her most recent session and received an academic grade or grades (A-F) for that session.
Failure to return from an approved leave of absence or failure to return within the 180 day timeframe will result in the student being administratively withdrawn from the school and may have an impact on the financial aid a student receives, loan repayment and exhaustion of the loan grace period. A student in an LOA status will not receive further financial aid disbursements (if eligible) until returning to active status. Contact the Financial Aid office for more information about the impact of a LOA on financial aid.
For International Students studying at AIU Houston or AIU Atlanta who wish to take an LOA for reasons other than those listed above, may do so pursuant to visa regulations if they have completed the equivalent of an academic year, and they intend to register for the following term.
Military Leave of Absence
Students attending a physical campus or students attending through AIU’s Virtual Campus may submit a written request for a military leave of absence (LOA). Students may submit the request to the Registrar Office by fax at (866) 914-8624 or scan and e-mail it to LOA@aiuniv.edu. An approved military leave may not exceed two consecutive years, and combined absences for military leave may not exceed five years.
The request must be submitted in writing/email prior to the beginning of the leave and include copies of the military orders. The request must include the date of submission, the effective date, and when the student expects to return to school. Upon return from a military leave of absence, the student will be readmitted to their previous academic program.