Reporting and Record Keeping
3. Reporting and Record Keeping
3.1. The President of John Jay College shall appoint an Academic Integrity Officer in consultation with the Executive Council of the Faculty Senate. The Academic Integrity Officer shall serve as the initial contact person with faculty members when they report incidents of suspected academic dishonesty; this includes pre-filing, informal consultation with the faculty member. The Academic Integrity Officer should be an Academic Affairs official.
3.2. A faculty member who suspects that a student has committed a violation of the CUNY Academic Integrity Policy shall first review the facts and circumstances of the suspected violation with the student and provide a preliminary opportunity for the student to respond. Thereafter, a faculty member who concludes that there has been an incident of academic dishonesty sufficient to affect the student’s final course grade shall submit the Allegation of Academic Integrity Violation Report form (AAIVR) and supporting documentation to the Academic Integrity Officer, copying their Department Chair. Faculty are encouraged to report suspected violations as soon as possible. Allegations pertaining to spring or summer courses must be reported by the twenty-fifth day of the subsequent fall semester; allegations pertaining to the fall or winter courses must be reported by the twenty-fifth day of the subsequent spring semester. All instances of academic dishonesty that are reported to the Academic Integrity Officer shall be recorded for documentation and tracking purposes.
3.3. A faculty member who concludes that there has been an incident of academic dishonesty, but the resolution does not affect the student’s final course grade may, but is not required to, report such incident on the AAIVR Form, copying their Department Chair.
3.4. The Academic Integrity Officer shall update the AAIVR Form after a suspected incident has been resolved to reflect that resolution. Unless the resolution exonerates the student, as described in Section 4.4, the Academic Integrity Officer shall place the Form and all documentation relating to the allegation in a confidential academic integrity file created for each student alleged to have violated the Academic Integrity Policy and shall retain each Form for the purposes of identifying repeat offenders, gathering data, and assessing and reviewing policies. Unless they exonerate the student, written decisions on academic integrity matters after adjudication also shall be placed in the student’s academic integrity file. The Academic Integrity Officer shall be responsible for maintaining students’ academic integrity files.